To: BOARD OF SUPERVISORS
From: Executive Office
Meeting Date: December 17, 2024
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Department Contact: |
Tim Hallman |
Phone: |
707-467-4441 |
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Department Contact: |
Scott Morgan |
Phone: |
707-467-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Agreement (First Amendment to Agreement No. PA #24-29) with Integrity Shred, LLC in the Amount of $40,000 for a Total of $80,000 for Continued On-site Secure Document and Other Media Shredding and Destruction Services and Extend the Termination Date from June 30th, 2024, to June 30th, 2025
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Recommended Action/Motion:
recommendation
Approve Agreement (first amendment to PA Agreement no. PA #24-29) with Integrity Shred, LLC in the amount of $40,000 for a total of $80,000 for continued on-site secure document and other media shredding and destruction services and extend the termination date from June 30th, 2024 to June 30th 2025 ; authorize the Chief Executive Officer or designee to sign any future amendments to the Agreement that do not exceed the maximum amount; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
No previous board action. The current agreement PA #24-29 was the result of RFP 045-23 which includes a one-year optional extension.
Summary of Request:
Integrity Shred, LLC has provided onsite document and computer related shredding services for the County
since 2018. In 2023 a new Request for Proposal for document shredding services, RFP 045-23 was issued
and Integrity Shred, LLC was awarded a one-year agreement with an optional one-year extension. Integrity Shred is affiliated with the National Association for Information Destruction, and fully and professionally insured and bonded for secure disposal of paper or document shredding in compliance with all appropriate laws and legislation. Services will occur at various Mendocino County departments in Ukiah, Fort Bragg, and Willits from July 1, 2024, through June 30, 2025
As a result of RFQ 045-23, on-site document shredding services were approved by the Purchasing Agent on October 18, 2023. Since then, changes in department staffing have resulted in the renewal being delayed. The Purchasing Division therefore requests retroactive approval of the proposed agreement for the 2024-2025 fiscal year and continued use of on-site document shredding services provided by Integrity Shred, LLC.
Alternative Action/Motion:
Do not approve amendment and provide alternate direction to staff.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Based on department billed |
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current f/y cost: $40,000 |
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budget clarification: Each department is billed based on quantity of bins emptied, and how often services are provided. Each department budgets for the expense on an annual basis. |
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annual recurring cost: N/A |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Tony Rakes, Acting Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: December 17, 2024 |
Executed Item Type: Agreement |
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Number: 24-210 |
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