To: Board of Supervisors
From: Executive Office
Meeting Date: June 18, 2019
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization for the Facilities and Fleet Division Manager to Establish Capital Improvement Projects in the Amount of $10,000 for Water Heater Replacement at the Administration Center; $10,000 for Water Damage Repairs for Public Health Room 145; $25,000 for Water Damage Repairs and Mold Remediation for Mental Health Rooms 381 and 383; and $15,000 for a Fire Alarm System in the Avila Center
End
Recommended Action/Motion:
recommendation
Authorize the Facilities and Fleet Division Manager to establish Capital Improvement projects in the amount of $10,000 for water heater replacement at the Administration Center; $10,000 for water damage repairs for Public Health Room 145; $25,000 for water damage repairs and mold remediation for Mental Health Rooms 381 and 383; and $15,000 for a fire alarm system in the Avila Center.
End
Previous Board/Board Committee Actions:
Approval of the 2018-2019 Capital Improvement Budget and first quarter adjustments including allocation of $150,000 for Unanticipated Capital Projects.
Summary of Request:
The 100 gallon water heater in the basement of the Administration Center (Building 28) failed and began leaking, which required emergency replacement. This emergency was reported to the Board through the May 7 CEO Report. Water damage to Public Health Building (Building 56) Room 145 was identified as coming from subsurface groundwater in the Courtyard. After the installation of a sump pump to direct the water away from the building, interior sheet rock and finish repairs are required. Water damage and mold in Mental Health Building (Building 56) rooms 381 and 383 was identified as coming from a roof leak down the wall. After roof patching, mold remediation and repairs to sheet rock flooring and finishes are required. The modular building at the Avila Center in Fort Bragg (Building 7D) does not have a fire alarm system, and employees cannot hear the audible alarms from the main buildings. The installation of a fire alarm system for this building has been prioritized by the Health & Human Services Agency.
Annual Budgeting for the Capital Improvement Fund includes allocations for maintenance and upkeep projects that are not know when the budget is created. In this fiscal year these have been divided into general categories for greater clarity; the categories and their current budget projections are:
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Project Title |
2018-19 Adj. Budget |
Remaining Budget |
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Unanticipated Capital Projects |
$150,000 |
$32,000 |
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Painting and Exterior Maintenance |
$75,000 |
$35,000 |
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County-Wide Tree Removal Program |
$30,000 |
($4,700) |
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Roof Repairs |
$100,000 |
$100,000 |
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ADA Improvements |
$25,000 |
$5,000 |
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HVAC Systems Upgrades and Replacement |
$175,000 |
$64,575 |
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Admin Center Roof set-aside |
$1,709,518 |
$1,709,518 |
Individual projects are created as the need arises and budgeted from these allocations based on estimates from the Facilities and Fleet Division. Facilities and Fleet recommends budgeting for these projects from the Unanticipated Capital Projects line which will exceed the project budget, however, reimbursement for projects in non-general fund buildings will supplement the available budget upon receipt.
Alternative Action/Motion:
Direct staff to identify alternative funding sources for these projects.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: 1710 Capital Improvement |
budgeted in current f/y: Yes |
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current f/y cost: $60,000 |
if no, please describe: |
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annual recurring cost: None |
revenue agreement: N/A |
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budget clarification:
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Lindsey Dunham, Deputy Clerk I |
Final Status:Approved |
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Date: June 19, 2019 |
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