To: Board of Supervisors
From: Transportation
Meeting Date: July 25, 2023
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Department Contact: |
Howard N. Dashiell |
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707-463-4363 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Approving Department of Transportation Agreement Number 230025 with Mead & Hunt, Inc., in the Amount of $2,315,000 for Aviation Engineering and Consulting Services for Various Assignments on Projects at Little River and Round Valley Airports, and Authorizing the Director of Transportation to Sign Any and All Amendments to the Agreement Not to Exceed $30,000 (County Airports)
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Recommended Action/Motion:
recommendation
Adopt the Resolution approving Department of Transportation Agreement Number 230025 with Mead & Hunt, Inc., in the amount of $2,315,000 for aviation engineering and consulting services for various assignments on projects at Little River and Round Valley Airports, and authorizing the Director of Transportation to sign any and all amendments to the agreement not to exceed $30,000 (County Airports); and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
Mead & Hunt has had numerous development and engineering contracts approved by the Board.
Summary of Request:
During the three-year period of DOT Agreement No. 230025, projects requiring the development of construction documents and planning documents for airport development projects are expected to arise. Mendocino County DOT does not have staff with specialized abilities to address the specific requirements of aviation projects. As required by federal funding sources, DOT conducted a Qualifications-Based Selection for professional services (Brooks Act). This process also meets state requirements under Sections 4525 through 4529.5 of the Government Code (popularly known as the Mini-Brooks Act). DOT staff reviewed and ranked three proposals and selected Mead & Hunt, Inc., as the most qualified. This agreement will provide professional aviation engineering and consulting services until June 30, 2026, for a “not to exceed” amount of $2,315,000. DOT will authorize work on a case-by-case basis by work order for the specialized support services needed for each project. The majority of these funds will be reimbursed through FAA grants, with approximately $15,000 per fiscal year for non-reimbursable work such as updating the Capital Improvement Plan and dealing with emergency projects. DOT also believes it is prudent for the Board of Supervisors to authorize the Director of Transportation to execute amendments to DOT Agreement No. 230025 not to exceed $30,000 ($10,000 per year), for timely completion of unanticipated work as may be required.
Alternative Action/Motion:
Do not approve the Resolution and provide direction to staff.
Does This Item Support the General Plan? Yes
Strategic Plan Priority Designation: A Prepared and Resilient County
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Budget Unit 3050 & FAA Grants |
budgeted in current f/y: Yes |
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current f/y cost: Details in attached letter |
if no, please describe: |
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annual recurring cost: Details in attached letter |
revenue agreement: No |
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budget clarification: Total maximum value of this Agreement is $2,335,000 over three years, with the majority of this reimbursable through FAA grants. $15,000 per year is budgeted for non-reimbursable work, and the item as submitted also provides the DOT Director authority to approve amendments totaling $30,000. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Steve Dunnicliff, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Adopted |
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Date: July 25, 2023 |
Executed Item Type: Resolution Number: 23-140 Executed Item Type: Agreement Number: 23-135 |
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