To: BOARD OF SUPERVISORS
From: Planning and Building Services
Meeting Date: September 23, 2025
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Department Contact: |
Julia Krog |
Phone: |
(707) 234-6650 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Agreement Between Carahsoft Technology, Corp. - Accela Government, and Mendocino County Planning and Building Services In The Amount of $1,103,936.65, For New Automated Permitting Software, The Accela Civic Platform, with a Term Through October 31, 2030
End
Recommended Action/Motion:
recommendation
Approve the agreement between Carahsoft Technology, Corp - Accela Government, and Mendocino County Planning and Building Services in the amount of $1,103,936.65 for new automated permitting software, the Accela Civic Platform, with a term through October 31, 2030; authorize the Planning and Building Services Director to sign any future amendments that do not increase the maximum compensation amount; and authorize the Chair to sign same.
End
Previous Board/Board Committee Actions:
None.
Summary of Request:
Planning and Building Services (PBS) is requesting approval of a contract to obtain new software, the Accela Civic Platform (Accela), as a new permit, project and code case system and citizen access portal. The current system, TRAKiT, has officially sunset, meaning it is no longer supported, maintained, or updated by the vendor, Central Square. Without replacement, the department faces an increasing risk of system instability and service disruptions to all divisions within the Department. On every permit or project, a records management fee is collected to support the continued use and upkeep of the software. While PBS is working on a request for proposals for a company or corporation to implement Accela and assist with the full transition, Accela is a system used in the Cannabis Department and PBS utilizing Accela would allow for streamlining many processes and expediting timelines between departments.
Alternative Action/Motion:
Do not approve the agreement and provide directions to staff.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: 2852 |
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current f/y cost: $146,950.50 |
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budget clarification: PS-862189 PSMCG |
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annual recurring cost: FY26/27 $218,284.30, FY27/28 $231,695.32, FY28/29 $245,949.19 & FY29/30 $261,057.34 |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: Yes |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Steve Dunnicliff, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Deputy Clerk |
Final Status: Item Status |
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Date: Date Executed |
Executed Item Type: item |
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Number: |
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