To: Board of Supervisors
From: Executive Office
Meeting Date: April 19, 2022
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Department Contact: |
Darcie Antle |
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707-463-4441 |
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Department Contact: |
Phone: |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Third Amendment to BOS Agreement No. 06-124 with Tyler Technologies Inc., Related to the Information Technology Master Plan Initiative #13 - Finance System Improvements - Payroll/Timekeeping Improvements, in the Amount of $48,690, for a New Total Contract Amount of $718,070, Effective Upon Full Execution Through January 31, 2023
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Recommended Action/Motion:
recommendation
Approve third Amendment to BOS Agreement NO. 06-124 with Tyler Technologies Inc., related to the Information Technology Master Plan Initiative #13 - Finance System Improvements - Payroll/Timekeeping Improvements, in the amount of $48,690, for a new total contract amount of $718,070, effective upon full execution through January 31, 2023; authorize the Chief Executive Officer of designee to sign any future amendments that do not increase the total contract amount; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
On June 27, 2006, the Board of Supervisors approved Agreement No. 06-124 with Tyler Technologies Inc. to purchase and install Munis as the County’s new Finance/Payroll/HR System;
In November 2018, the Board of Supervisors Approved the IT Master Plan, which listed Finance System Improvements as a Mission Critical Initiative (No. 13 on the Mendocino County Information Technology Master Planning Budget spreadsheet, which is updated and provided to the Board of Supervisors via the Quarterly Budget);
On September 22, 2020, the Board of Supervisors approved the First Amendment to Agreement 06-124 in the amount of $42,365 for Additional Services and Staff Training for the ExecuTime Human Capital Management Services;
On August 3, 2021, the Board of Supervisors approved the Second Amendment to Agreement 06-124 in the amount of $67,340 to cover additional costs associated with new services related to IT Master Plan projects and initiatives.
Summary of Request:
The Board of Supervisors approved use of Munis Software as the County’s Finance System beginning in June 2006. Updates and improvements to that system were authorized through approval of the IT Master Plan in 2018. This item requests approval of a third amendment to Agreement No. 06-124 to cover costs associated with additional updates, including several updates for payroll, and costs for the Planned Annual Continuing Education (PACE) program, which Tyler Technologies Inc. offers to support Munis clients’ continual work process improvements and adoption of new features and technical enhancements provided as part of each Munis release.
Alternative Action/Motion:
Return to staff for alternative handling.
Does This Item Support the General Plan? Yes
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: BU 1020, 862189 |
budgeted in current f/y: Yes |
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current f/y cost: $48,690 |
if no, please describe: |
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annual recurring cost: TBD |
revenue agreement: No |
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budget clarification: |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk II |
Final Status:Approved |
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Date: April 19, 2022 |
Executed Item Type: Agreement Number: 06-124-A3 |
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