To: BOARD OF SUPERVISORS
From: Library
Meeting Date: October 6, 2026
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Department Contact: |
Mellisa Hannum |
Phone: |
707-882-3114 |
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Department Contact: |
Kelly Hansen |
Phone: |
707-234-2872 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 15 Minutes |
Agenda Title:
title
Discussion and Possible Action Including Approval of Appropriation Request in the Amount of $1,991,393 Increasing the Library’s Measure O Capital Investment Budget for the Willits Branch Refresh & ADA Upgrade Project from $600,000 to $2,591,393; Approval of Appropriation Request in the Amount of $65,000 Increasing the Library’s Measure O Capital Investment Budget for the Willits Branch Refresh & ADA Upgrade Project Design project from $0 to $65,000; and Approval of Appropriation Request in the Amount of $2,052,693 Increasing the Facilities Capital Improvements Budget for the Willits Branch Refresh& ADA Upgrade Project from $630,000 to $2,682,693
(Sponsor: Library)
Vote Requirement: Majority
End
Recommended Action/Motion:
recommendation
Approve appropriation request in the amount of $1,991,393 increasing the Library’s Measure O capital investment budget for the Willits Branch Refresh & ADA Upgrade Project from $600,000 to $2,591,393; approve appropriation request in the amount of $65,000 increasing the Library’s Measure O Capital Investment budget for the Willits Branch Refresh & ADA Upgrade Project design project from $0 to $65,000; approve appropriation request in the amount of $2,052,693 increasing the Facilities Capital Improvements budget for the Willits Refresh& ADA Upgrade Project from $630,000 to $2,682,693; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
Adoption of Resolution No. 25‑105 on June 24, 2025, approving the FY25‑26 Mendocino County Final Budget including the Library Capital Investment Fund and its associated capital investment projects, which included the Willits Branch Refresh & ADA Upgrade Project Design in the amount of $50,000.
Adoption of Resolution No. 26‑103 on June 23, 2026, approving the FY26-27 Mendocino County Final Budget including the Library Measure O Capital Investment Fund and its associated capital investment projects, which included the Willits Branch Refresh & ADA Upgrade Project in the amount of $600,000.
Summary of Request:
The Willits Branch Refresh & ADA Upgrade Project addresses priority needs identified in the 2023 Mendocino County Facilities Condition Assessment and the Library’s 2022 Strategic Plan. Both reports found significant ADA compliance issues and interior deterioration, including worn flooring, non-compliant restrooms and service counters, and ceiling problems.
As the 37-year-old facility continues to age, these improvements are necessary to ensure full ADA accessibility, improve the patron experience, reduce long-term energy and maintenance costs, and extend the operational life of the Willits Branch. The project includes upgrading the Willits branch with ADA-compliant parking, walkways, restrooms, and entranceway, along with new flooring, lighting, HVAC, windows, ceiling treatments, updated furniture, and an outdoor children’s area/patio.
One-time funding from the Library’s Measure O 40% Capital Investment Fund will support the Willits Branch Refresh & ADA Upgrade Project and the associated project design work. The project budget of $2,591,393 reflects the architect’s current cost estimate and required Facilities staff time. The Library Advisory Board reviewed and recommended the updated budget on May 13, 2026, based on the architect’s quote, and again on September 9, 2026, to include projected Facilities labor needs.
For the Willits Branch Refresh & ADA Upgrade Project Design the requested $65,000 increase is associated with a contract amendment, for extending services from FY25-26 into FY26-27 and FY27-28, and supports an expanded scope of work for NM&R Architects & Engineers. The expanded design scope includes bidding assistance and construction observation; design and engineering for new and enlarged door and window openings, including replacement windows in the main public areas; development of plans for an outdoor children’s space; and design and engineering work related to the lighting control system and replacement HVAC units. At its July 8, 2026, meeting, the Library Advisory Board discussed and recommended the use of Capital Investment Funds for the amended NM&R contract, for a total of $115,000 in contractor costs.
At its September 9, 2026, meeting the Library Advisory Board also unanimously recommended allocating Measure O (40%) Capital Investment Funds toward the 10-year Capital Investment Plan which includes the revised project total for the Willits Branch Refresh & ADA Upgrade Project, supporting a fair and equitable distribution across all areas of the county through a distribution methodology that targets investments in Library branches based on the population of their service areas.
Alternative Action/Motion:
Do not approve and provide alternate direction to staff.
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: All
Supplemental Information Available Online At: <https://www.mendolibrary.org/About/Library-Advisory-Board/LAB-Agendas-and-Minutes>
Fiscal Details:
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source of funding: BU 1710 Capital Improvements (CI) (via BU 6115 Measure O - 40% OTO and OTI to CI) |
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current f/y cost: FY26-27 BU 1710 Capital Improvements (CI) (via BU 6115 Measure O - 40% OTO and OTI to CI) budgeted expenditures are $630,000. |
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budget clarification: FY26-27 budgeted expenditures potentially increasing to $2,682,693 ($91,300 for design & $2,591,393 project costs) with requested budget adjustments for the Willits Branch Refresh & ADA Upgrade Project. $26,300 will be encumbered from FY25/26 design contract bringing total design budget for FY26-27 to $91,300 ($65.000 for amendment + $26,300 FY25-26 contract encumbrance). |
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annual recurring cost: |
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budgeted in current f/y (if no, please describe): Yes $630,000 in BU 1710 CI, $600,000 in BU 6115 LMWL |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: N/A
CEO Liaison: Steve Dunnicliff, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Deputy Clerk |
Final Status: Item Status |
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Date: Date Executed |
Executed Item Type: item |
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Number: |
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