To: BOARD OF SUPERVISORS
From: Probation
Meeting Date: February 27, 2024
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Department Contact: |
Izen Locatelli |
Phone: |
707-234-6900 |
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Department Contact: |
Katie Ford |
Phone: |
707-234-6900 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of First Amendment to BOS Agreement No. 23-106 with Tyler Technologies, Inc., for the Replacement of the Probation Department’s Criminal Justice Case Management System to Correct Stated Expenditures in Years Four and Five of the Agreement to a Combined Total of $290,588 from the Original Agreement Amount of $305,117 (a Reduction of $14,529); and Correct the Term of the Original Agreement Stated in Section F(1) from Three to Five Years
End
Recommended Action/Motion:
recommendation
Approve first amendment of BOS Agreement No. 23-106 with Tyler Technologies, Inc. for the replacement of the Probation Department’s Criminal Justice Case Management System to correct stated expenditures in years four and five of the Agreement to a combined total of $290,588 from the original agreement amount of $305,117 (a reduction of $14,529); correct the term of the original agreement stated in section F(1) from three to five years; authorize the Chief Probation Officer or designee to sign any future amendments that do not increase the annual maximum amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
During the FY 2020-21 mid-year budget, the Board of Supervisors allocated $1,000,000 to the IT reserve for the criminal justice case management system replacement project; On June 20, 2023, the Board of Supervisors approved Agreement No. BOS-23-106 with Tyler Technologies, Inc. in the amount of $1,138,482 for the Replacement of the Probation Department’s Criminal Justice Case Management System.
Summary of Request:
The purpose of this amendment is to correct two (2) items within the original agreement which were found to be in error. 1) Section F(1) of the original agreement is replaced with amendment language to correct the term of the agreement from three (3) to five (5) years, which is reflected in the total cost of the agreement; and, 2) Exhibit A is corrected to state the SaaS fees for Years four (4) and five (5) are changed from $148,838 and $156,279 respectively to $141,750 and $148,838 respectively, which represents a reduction of $14,529 from the original approved contract amount of $1,138,482.
Alternative Action/Motion:
Return to department for alternative handling
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: IT Reserve |
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current f/y cost: $562,575 |
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budget clarification: Amendment reduces expenses in years 4 & 5 by $14,529 of the original Agreement cost |
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annual recurring cost: Varies-Annual software fees of $135,000/year for years 1-3; $141,750 for year 4; $148,838 for year 5 |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Steve Dunnicliff, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: February 27, 2024 |
Executed Item Type: Agreement |
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Number: 23-106-A1 |
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