To: Board of Supervisors
From: Sheriff-Coroner
Meeting Date: August 29, 2023
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Department Contact: |
Matthew Kendall |
Phone: |
707-463-4085 |
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Department Contact: |
Megan Miltimore |
Phone: |
707-468-3451 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Amendment to BOS Agreement No. 10-207 with Tyler Technology, Inc. in the Amount of $586,414.97 to Pay Maintenance and Support Fees for Aegis Public Safety Software for a Three-Year Term Effective January 1, 2024 through December 31, 2026
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Recommended Action/Motion:
recommendation
Approve Amendment to BOS Agreement No. 10-207 with Tyler Technology, Inc. in the amount of $586,414.97 to pay maintenance and support fees for Aegis Public Safety Software for a three-year term effective January 1, 2024 through December 31, 2026; authorize the Sheriff to sign future amendments that do not affect the total amount of the Agreement; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
On October 20, 2020, the Board approved an Amendment to Agreement BOS 10-207 in the amount of $438,642.73 for a three-year term extending the termination date from December 31, 2020 to December 31, 2023.
Summary of Request:
The Mendocino County Sheriff’s Office uses the Aegis Public Safety Software program, provided by Tyler Technology, Inc., for a Law Enforcement Records Management System (LERMS), Mobile Data Computer (MDC) reporting, Computer-Aided Dispatch (CAD), Jail Management System (JMS), Citizen Connect Analytics program and California DOJ records access. The software has been in use since 2011 and serves other Mendocino County Law Enforcement agencies including Ukiah, Willits, and Fort Bragg Police Departments, Task Force, District Attorney, Probation, and Juvenile Hall.
The requested Amendment extends the termination date set out in BOS Agreement 10-207 from December 31, 2023 to December 31, 2026. The initial term of this Amendment commences on January 1, 2024 and will remain in effect for three years. The Agreement will be automatically extended on its same terms and conditions for ninety-nine additional periods not to exceed one year each unless either Contractor or County submits written cancellation. The maintenance and support fees for subsequent terms after the initial three-year period will be invoiced at Tyler Technology, Inc.’s then-current rates. Upon request, a three-year maintenance fee schedule is provided to the County for budgeting purposes.
Alternative Action/Motion:
Return to staff for alternate handling.
Does This Item Support the General Plan? N/A
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: 2310 (SO) 862230 |
budgeted in current f/y: Yes |
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current f/y cost: $184,198.70 |
if no, please describe: |
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annual recurring cost: Varies based on Tyler’s current maintenance and support fee schedule |
revenue agreement: No |
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budget clarification: $586,414.97 for the initial three-year term. Year One: $184,198.70; Year Two: $195,250.62; and Year Three: $206,965.65. Maintenance and support fees for subsequent terms after the initial term will be at Tyler’s then-current rates. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: August 29, 2023 |
Executed Item Type: Agreement Number: 10-207-A6 |
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