To: BOARD OF SUPERVISORS
From: Auditor-Controller Treasurer-Tax Collector
Meeting Date: April 8, 2025
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Department Contact: |
Chamise Cubbison |
Phone: |
707-234-6860 |
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Department Contact: |
William Riley |
Phone: |
707-234-6875 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of First Amendment to Agreement No. BOS-22-099 with THE DATA CENTER, a Mailing.com Company in the Amount of $60,000 for a New Total of $180,000 to Print and Mail Services for Mendocino County Tax Bills, Statements, and/or Notices Effective May 3, 2022, through June 30, 2026
End
Recommended Action/Motion:
recommendation
Approve first amendment to Agreement No. BOS-22-099 with THE DATA CENTER, a mailing.com company in the amount of $60,000 for a new total of $180,000 to Print and Mail Services for Mendocino County Tax Bills, Statements, and/or Notices effective May 3, 2022, through June 30, 2026; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
May 3, 2022, item 3am) Board of Supervisors approved the original Agreement No. BOS-22-099.
Summary of Request:
In accordance with California Revenue and Taxation Code Sections 2610.5 and 2910.1, the Tax Collector is required to mail tax bills on or before November 1st for each property on the Secured (real property) tax roll. The Tax Collector mails tax bills for assessments on the Unsecured (business, vessels, airplanes, other unsecured property) tax roll each year on or before July 31. Additionally, in accordance with Revenue and Taxation Code Section 3371 the Tax Collector mails the Annual Secured Delinquent Notice for any current fiscal year secured delinquent tax bill. Annually the Mendocino County Tax Collector mails approximately 67,000 tax bill statements including the Annual Secured Property Tax bill, Annual Unsecured Property Tax Bill, and the Annual Secured Delinquent Notice with the largest portion of tax bill mailing costs being actual postage fees. Print and mail services include development, design, and modification of bill templates, postage fees, formatting data from the property system to the tax bill from various file types, utilization of address standardization and house-holding tax bills to decrease postage fees, and print, sort, insert return envelopes or notices, and mail tax bills. Approve agreement with The Data Center, a mailing.com company, for these print and mail services for Mendocino County Tax Bills, Statements, and/or Notices, for an increase of $60,000, and a total amount not to exceed $180,000, effective May 3, 2022 through June 30, 2026 and authorize Board Chair to sign same.
Alternative Action/Motion:
Do not approve agreement and direct staff to alternative print and mail service.
Strategic Plan Priority Designation: A Thriving Economy
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: TC 1130 |
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current f/y cost: $60,000 |
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budget clarification: N/A |
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annual recurring cost: N/A |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Executive Office
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: April 9, 2025 |
Executed Item Type: Agreement |
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Number: 22-099-A1 |
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