To: Board of Supervisors
From: Information Technology
Meeting Date: September 26, 2023
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Department Contact: |
Steve Dunnicliff |
Phone: |
707-463-4441 |
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Department Contact: |
Tony Rakes |
Phone: |
707-234-6348 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of First Amendment to BOS Agreement No. 22-243 with Simpler Systems, Inc. in the Amount of $18,000 for a New Agreement Total of $88,000 for the Simpler for Aumentum General Inquiry Datapps, License and Maintenance, and Related Professional Services, and Extending the Termination Date from September 30, 2023 to September 30, 2024
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Recommended Action/Motion:
recommendation
Approve first amendment to BOS Agreement No. 22-243 with Simpler Systems, Inc. in the amount of $18,000 for a new agreement total of $88,000 for the Simpler for Aumentum general inquiry datapps, license and maintenance, and related professional services, and extending the termination date from September 30, 2023 to September 30, 2024; authorize the Chief Executive Officer or their designee to sign any future amendments to the agreement that do not alter the fiscal aspect of the agreement; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
On October 4, 2022, the Board approved agreement no. 22-243.
Summary of Request:
County IT worked with stakeholder departments to identify reporting solutions for the property tax software system. These departments require enhanced, ease-of-use, on-demand, and on-line reporting capabilities against the new property tax system to ensure timely and accurate information to support the current business needs.
In October 2022, the Board approved an agreement with Simpler Systems, Inc. for the Simpler for Aumentum General Inquiry Datapps, License and Maintenance, and Related Professional Services. The Simpler Systems software platform allows navigating tax data independently. Simpler Systems builds datapps - templates that define a pool of data which users interact with or navigate. The user interface is simple, well-designed, and intuitive. Each datapp can produce numerous reports which users can run on their own. The result is transparent data, with broader, deeper, and faster access to it.
The Executive Office - Information Technology Division is recommending continued use of this software platform, increasing the contract total by $18,000 for one additional year of ongoing license and maintenance fees.
Alternative Action/Motion:
Do not approve amendment and provide alternate direction to staff.
Does This Item Support the General Plan? N/A
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: General Fund, BU 1960 |
budgeted in current f/y: Yes |
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current f/y cost: $63,475 |
if no, please describe: |
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annual recurring cost: $1,500 per month |
revenue agreement: No |
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budget clarification: Current fiscal year cost includes available related professional services and ongoing license & maintenance fees. Contract amendment accounts for one additional year of ongoing license & maintenance fees. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: September 26, 2023 |
Executed Item Type: Agreement Number: 22-243-A1 |
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