To: BOARD OF SUPERVISORS
From: Assessor/Clerk-Recorder
Meeting Date: September 10, 2024
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Department Contact: |
Katrina Bartolomie |
Phone: |
707-234-6819 |
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Department Contact: |
Amanda Wolter |
Phone: |
707-234-6819 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Agreement with Runbeck Election Services, L.L.C. for the Election Management System Equipment (DIMS.net) and License in the Total Amount of $328,579.75 For Five Years Expiring on July 31, 2029
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Recommended Action/Motion:
recommendation
Approve of Agreement with Runbeck Election Services, L.L.C. for the Election Management System Equipment (DIMS.net) and license in the total amount of $328,579.75 ($61,889.50 Year 1, $63,746.18 Year 2, $65,658.57 Year 3, $67,628.33 Year 4, and $69,657.18 Year 5), for five years expiring on July 31, 2029; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
In 1992 the Board of Supervisors entered into an agreement, BOS# 92-184, with Data Information Management Systems, Inc. for software and licensing of the D.I.M.S. Time Voter Registration System. A renewal contract, EL-E09-001 for continued use and licensing, was executed in April of 2007.
Summary of Request:
The Elections Division of the Assessor, Clerk-Recorders office has been using the DIMS software since 1992 to manage the voters rolls of Mendocino County. An approved renewal contract with Runbeck Election Services, L.L.C., will continue our continuity of services and maintenance of the Mendocino County Voter Rolls.
Alternative Action/Motion:
Do not approve contract, and provide direction to staff.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: General Fund |
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current f/y cost: $57,359.00 |
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annual recurring cost: $61,889.50 Year 1, $63,746.18 Year 2, $65,658.57 Year 3, $67,628.33 Year 4, and $69,657.18 Year 5 |
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budgeted in current f/y: Yes |
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if no, please describe: |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Tony Rakes, Acting Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: September 10, 2024 |
Executed Item Type: Agreement |
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Number: 24-140 |
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