To: Board of Supervisors
From: Information Technology
Meeting Date: May 23, 2023
|
Department Contact: |
Steve Dunnicliff |
Phone: |
707-463-4441 |
|
Department Contact: |
Tony Rakes |
Phone: |
707-234-6348 |
|
Item Type: Consent Agenda |
|
Time Allocated for Item: N/A |
Agenda Title:
title
Authorization for the Chief Executive Officer or her/his Designee to Purchase a Rubrik Backup Appliance and Software Licensing in the amount of $208,996; and Approval of Addition of Item to the County’s Fixed Asset List
End
Recommended Action/Motion:
recommendation
Authorize the Chief Executive Officer or her/his designee to purchase a Rubrik backup appliance and software licensing in the amount of $208,996; add item to the County’s Fixed Asset list; and authorize the Chief Executive Officer or her/his designee to execute any and all documents in relation to the transaction.
End
Previous Board/Board Committee Actions:
In November 2018 the Board of Supervisors approved the Information Technology (IT) Master Plan.
Summary of Request:
Initiative 87 of the IT Master Plan adopted in 2018, included recommendations to improve maintenance and security for routine backup procedures utilizing existing software and tape backup. The Executive Office - Information Technology Division is recommending the purchase of a Rubrik backup appliance with subscription licensing to replace existing legacy systems.
Rubrik will be replacing the legacy Scalar i500 Tape Juke, five (5) LTO tape drives, and hundreds of LTO six (6) backup tapes. The Scalar i500 will reach end of support in 2024 and the drives need to be resized as the County’s storage requirements have increased, increasing County’s backup size.
The Rubrik appliance and associated software provides a modern backup system allowing the Executive Office - Information Technology Division to continue to backup County files for recovery purposes. The Rubrik system is scaled to handle the County’s increase backup requirements over the next five (5) years. Rubrik provides the latest ransomware encryption mitigations including the use of immutable backups. In the event of an attack, Rubrik software allows the safe recovery to pre compromised data by analyzing all backups.
Alternative Action/Motion:
Do not approve and provide direction to staff.
Does This Item Support the General Plan? N/A
Strategic Plan Priority Designation: A Prepared and Resilient County
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
|
source of funding: IT Reserve |
budgeted in current f/y: Yes |
|
current f/y cost: $208,995.27 |
if no, please describe: |
|
annual recurring cost: Varies |
revenue agreement: N/A |
|
budget clarification: This purchase will be funded utilizing existing IT Reserve funds allocated to the Enterprise Internal Service Fund (ISF). |
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
|
CEO Liaison: Executive Office |
|
|
|
CEO Review: Yes |
|
|
CEO Comments:
FOR COB USE ONLY
|
Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
|
Date: May 23, 2023 |
|
|
|
|
|
|
|