To: Board of Supervisors
From: Solid Waste
Meeting Date: July 11, 2023
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Department Contact: |
Howard N. Dashiell |
Phone: |
707-463-4363 |
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Department Contact: |
Amber Fisette |
Phone: |
707-234-2838 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Authorizing the Department of Transportation to Advertise for Bids and Award Department of Transportation Contract Number 230026 for the South Coast Landfill Maintenance Project, at an estimated cost of $160,000 (Gualala Area)
End
Recommended Action/Motion:
recommendation
Adopt resolution authorizing the Department of Transportation to advertise for bids and award Department of Transportation Contract Number 230026 for the South Coast Landfill Maintenance Project, at an estimated cost of $160,000 (Gualala Area); and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
By Resolution Number (No.) 11-170 (December 6, 2011), the Board of Supervisors (BOS) approved Department of Transportation (DOT) Agreement No. 110087/BOS Agreement No. 11-151, Professional Services Agreement with SWT Engineering, Inc., for preparation of construction plans, specifications and estimates for the final closure of South Coast Landfill. By Resolution No. 22-052 (March 1, 2022), the BOS authorized DOT to advertise and award DOT Contract No. 220001 for the South Coast Final Closure Construction Project.
Summary of Request:
South Coast Landfill (SCLF) is an inactive disposal site (ceased fill operations in 2000) located on 47.65 acres, of which approximately six acres were utilized for non-hazardous refuse disposal operations. The Final Closure/Post-Closure Maintenance Plan for SCLF) was approved by CalRecycle in March 2017. Closure waste discharge requirements were issued by the North Coast Regional Water Quality Control Board in June 2021 and the closure project is ready for construction. DOT Contract No. 220001 for the South Coast Landfill (SCLF) Final Closure Construction Project was not awarded due to bids coming in higher than available funding. It is uncertain when sufficient funding will be available to perform the closure project and deferred maintenance that was anticipated to be completed during final closure construction still needs to be performed. Maintenance needs include management of vegetation and downed trees, access road and drainage repairs, and leachate tank replacement. DOT will prepare and administer construction plans, specifications, estimates, and contract documents for DOT Contract No. 230026, for the South Coast Landfill Maintenance Project. Funding to accommodate the maintenance costs is available in the Landfill Closure Fund and has been budgeted through Budget Unit 4511 (Fiscal Year 2023/24).
Alternative Action/Motion:
Postpone award of the contract and further delay landfill maintenance activities, which will be out of compliance with state and federal laws.
Does This Item Support the General Plan? Yes
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: District 5
vote requirement: Majority
Supplemental Information Available Online At: www.mendocinocounty.org/government/transportation/rfps-rfqs-projects-to-bid
Fiscal Details:
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source of funding: Budget Unit 4511 |
budgeted in current f/y: Yes |
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current f/y cost: $160,000 (Estimated) |
if no, please describe: |
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annual recurring cost: None |
revenue agreement: No |
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budget clarification: Funds are available in Landfill Closure Fund to cover the entire cost of Contract. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Darcie Antle, CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Adopted |
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Date: July 11, 2023 |
Executed Item Type: Resolution Number: 23-130 |
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