To: Board of Supervisors
From: Public Health
Meeting Date: December 17, 2024
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Department Contact: |
Jonathan Armas |
Phone: |
707-234-6639 |
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Department Contact: |
Marlayna Duley |
Phone: |
707-234-6635 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization of Payment of Fiscal Year 24/25 Annual License Fees to Tyler Technologies Digital Health Department (DHD) (BOS Agreement No. 20-067) in the Amount of $69,786.17
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Recommended Action/Motion:
recommendation
Authorize payment of FY24/25 Annual License Fees to Tyler Technologies Digital Health Department (DHD) (BOS Agreement No. 20-067) in the Amount of $69,786.17.
End
Previous Board/Board Committee Actions:
On June 10, 2020, the Board approved Agreement No. 20-067 with Tyler Technologies in the amount of $145,422 to provide a new “Digital Health Department” (DHD) software system for Environmental Health (EH). This agreement was effective upon signing, to be renewed annually until terminated. Further, the Board authorized the Health & Human Services Agency (HHSA) Director or designee to sign any future amendments that do not exceed “the annual maximum amount”.
On April 11, 2023, the Board ratified the first, second, and third amendments to Tyler Technologies Digital Health Department (DHD) (BOS Agreement No. 20-067) in the amounts of $0, $3,500, and $3,000; The Board approved the fourth amendment in the amount of $31,500; authorized the CEO or designee to sign future amendments that did not exceed $20,000 in total; for an estimated total agreement, including annual license fees, of $393,467.
Summary of Request:
This agreement (BOS Agreement No. 20-067) allowed EH to transition from an obsolete operational database to a new DHD system that can interface with the State of California, and which improves overall efficiency. The Board’s original approval authorized the HHSA Director or designee to sign future amendments that did not exceed the annual maximum amount. However, the maximum annual amount associated with that signature authority was never clearly specified. The original agreement was for $145,422; which included the first year’s annual license fee. The actual annual license fees under this agreement are as follows: FY 20/21 $54,222, FY 21/22 $60,284, FY 22/23 $63,298.20, and FY 23/24 $66,463.11. It is requested that the Board approve the actual annual license fees for FY24/25 in the total amount of $69,786.17. The language of the original agreement was that it would be renewed annually until canceled. EH staff will be working to ensure this agreement maintains the lowest possible ongoing cost, and will return to the Board as necessary for continued authorization to make future payments.
Alternative Action/Motion:
Return to staff for alternate handling.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: BU 4011 |
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current f/y cost: $69,786.17 (est) |
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budget clarification: N/A |
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annual recurring cost: $80,253 (est 15% increase) |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Steve Dunnicliff, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: December 17, 2024 |
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