To: BOARD OF SUPERVISORS
From: Museum
Meeting Date: June 24, 2025
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Department Contact: |
Karen Mattson |
Phone: |
707-234-6367 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Agreement with Marie Blancas in the Amount of $4,150, (Including a Refundable $1,000 Cleaning Deposit) for Limited Use of the Museum Grounds Between August 15, 2025, through August 17, 2025, to Host a 300-person Music Event, Once in a Blues Moon; and Delegation of Authority to Risk Management to Terminate Agreement if Required Documents are not Received 45 Days Prior to The Event
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Recommended Action/Motion:
recommendation
Approve Agreement with Marie Blancas in the amount of $4,150, (including a refundable $1,000 cleaning deposit) for limited use of the Museum grounds between August 15, 2025, through August 17, 2025, to host a 300-person music event, Once in a Blues Moon; delegate authority to Risk Management to terminate Agreement if required documents are not received 45 days prior to the event; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
None.
Summary of Request:
Marie Blancas will be hosting a 300-person music event, Once in a Blues Moon, on August 16, 2025. Limited access to the Museum grounds Courtyard, Wonacott Room, and Courtyard Restrooms will be needed on August 15, 2025, and August 17, 2025, for setup and cleanup related to the event. Marie Blancas has committed to providing the following information prior to event.
• Detailed lighting and electrical plan
• Proof of contract with a security company
• Adequate documentation that temporary outdoor portable restrooms will be provided
• Finalized safety plan to ensure attendees, the public, and County Staff safety, along with a plan to ensure County assets are protected
• Evidence of Insurance Coverage for the use of the Museum Space pursuant to this agreement adding the County as Additional Insured
• Signed liability wavier from Roots of Motive Power to showcase Roots’ equipment during event
• Evidence of all required permits for holding Event, including but not limited to alcohol permit and any and all permits required by City of Willits
• Adequate event signage that complies with City of Willits regulations
• Payment to County as required by this Agreement
Alternative Action/Motion:
Provide alternative direction to staff.
Strategic Plan Priority Designation: A Thriving Economy
Supervisorial District: District 3
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: N/A Revenue Contract |
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current f/y cost: $4,150.00 being reimbursed through this revenue agreement |
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budget clarification: N/A |
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annual recurring cost: N/A |
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budgeted in current f/y (if no, please describe): No |
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revenue agreement: Yes |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Darcie Antle, CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: June 24, 2025 |
Executed Item Type: Agreement |
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Number: 25-100 |
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