To: Board of Supervisors
From: Executive Office
Meeting Date: September 11, 2018
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization for the Facilities and Fleet Division Manager to Establish New Capital Improvement Projects for the Main Jail Mod 3 Water Heater Replacement (Emergency Project, Estimated at $11,000) and the Museum Mold Remediation Project (Estimated at $40,000) with Funding from Budget Unit 1710 Currently Budgeted for Approved General Categories and the Admin Center Roof Set-Aside
End
Recommended Action/Motion:
recommendation
Authorize the Facilities and Fleet Division Manager to establish new capital improvement projects for the Main Jail Mod 3 Water Heater Replacement (emergency project, estimated at $11,000) and the Museum Mold Remediation Project (estimated at $40,000) with funding from budget unit 1710 currently budgeted for approved general categories and the Admin Center Roof set-aside.
End
Previous Board/Board Committee Actions:
Approval of the 2018-2019 Capital Improvement budget (BU 1710) including allocation of $50,000 for “Unanticipated Capital Projects”, $50,000 for “Painting & Exterior Maintenance - Various Locations” and $1.7M for replacement of the Administration Center Roof.
Summary of Request:
Annual Budgeting for the Capital Improvement Fund includes allocations for maintenance and upkeep projects that are not know when the budget is created. In recent years these have been divided into general categories for greater clarity; the categories are:
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Project Title |
2018-19 Budget |
Remaining Budget |
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Unanticipated Capital Projects |
$50,000 |
$ 0 |
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Painting and Exterior Maintenance |
$50,000 |
$50,000 |
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County-Wide Tree Removal Program |
$30,000 |
$30,000 |
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Roof Repairs |
$100,000 |
$100,000 |
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ADA Improvements |
$25,000 |
$ 5,000 |
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HVAC Systems Upgrades and Replacement |
$100,000 |
$66,000 |
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Admin Center Roof set-aside |
$1,709,518 |
$1,658,518 |
Individual projects are created as the need arises and paid from these allocations. In August the water heater for Mod 3 of the Main Jail (Building 43 at 931 Low Gap Road, Ukiah) failed requiring emergency replacement. The work has been completed with total costs including staff time under $11,000. It is recommended that the project be identified as an Unanticipated Capital Project; with funding for this line item exhausted, facilities staff is recommending that funding for this project reduce the funding available for the Administration Center Roof project. Also in August it was discovered that a water heater for the restrooms at the County Museum (Building 22 at 400 E. Commercial St., Willits) had been leaking with apparent water damage. Clean-up and a mold assessment commenced immediately; areas of mold growth were identified and a remediation and repair plan have been developed; facilities staff has prepared estimates and are developing a request for bids to complete the work. Actual costs are not yet known, but Facilities and Fleet estimates that all cost for all work associated with this incident will be under $40,000. It is recommended that this project be allocated from the budget for Painting and Exterior Maintenance.
Alternative Action/Motion:
Provide direction to staff, including identification of alternative funding sources for these projects.
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: BU 1710 |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $51,000 (estimated) |
Annual Recurring Cost: None |
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Supervisorial District: All |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Meribeth Dermond |
Final Status:Approved |
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Date: September 12, 2018 |
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