To: Board of Supervisors
From: Transportation
Meeting Date: August 18, 2020
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Department Contact: |
Howard N. Dashiell |
Phone: |
463-4363 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Approving Department of Transportation Agreement Number 200080, Professional Services Agreement with Mead & Hunt, Inc., in the Amount of $120,834, for Construction Administration and Inspection Services for the Round Valley Airport Runway Rehabilitation Project for the Term Starting Upon Execution of the Agreement Through December 31, 2021, and Authorizing the Director of Transportation to Sign Any and All Amendments to the Agreement Not Exceeding $12,083 (Covelo Area)
End
Recommended Action/Motion:
recommendation
Adopt Resolution approving Department of Transportation Agreement Number 200080, Professional Services Agreement with Mead & Hunt, Inc., in the amount of $120,834, for construction administration and inspection services for the Round Valley Airport Runway Pavement Rehabilitation Project for the term starting upon execution of the Agreement through December 31, 2021, and authorizing the Director of Transportation to sign any and all amendments to the Agreement not exceeding $12,083 (Covelo Area); and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
By Resolution Number (No.) 13-011 (February 12, 2013), the Board approved the Airport Layout Plan for the Round Valley Airport (RVA). By Resolution No. 18-185 (December 4, 2018), the Board approved the Airport Capital Improvement Plan for Round Valley Airport for Fiscal Years 2019-2024. By Resolution No. 19-018 (January 22, 2019), the Board ratified the application for Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grant funds for design of the runway pavement and shoulder rehabilitation at RVA and authorized the Director of Transportation to execute the grant agreement and other related documents. By Resolution No. 19-343 (September 17, 2019), the Board approved Department of Transportation (DOT) Agreement No. 190034 with Mead & Hunt, Inc., for engineering design services for the runway pavement and shoulder rehabilitation and authorized submission of a grant application for California Department of Transportation (Caltrans) Division of Aeronautics (DOA) AIP matching funds. By Resolution No. 20-023, (March 10, 2020) the Board authorized DOT to advertise for bids and award DOT Contract Number 200012 in the estimated amount of $606,505 for the runway pavement and shoulder rehabilitation at RVA, and to execute the AIP grant agreement. By Resolution No. 20-036, (April 7, 2020) the Board authorized submission of a grant application for Caltrans DOA AIP matching funds for the construction grant. By Resolution No. 20-085, (June 23, 2020) the Board authorized DOT to award, for an amount greater than previously authorized, DOT Contract Number 200012 in the amount of $625,405 for the runway pavement and shoulder rehabilitation at RVA, and to execute the AIP grant agreement.
Summary of Request:
In 2015, FAA notified DOT of Round Valley Airport’s change in classification from basic to unclassified due to its small number of based aircraft. This change in classification meant RVA became ineligible to receive AIP grant funds with the exception of one runway pavement rehabilitation project each ten years. RVA is now eligible for rehabilitation funds. DOT has been awarded an AIP grant for the construction of the runway pavement and shoulder rehabilitation project, including construction administration and inspection. Since the passing of the Coronavirus Aid, Relief, and Economic Security (CARES) Act, the project will now be funded 100% by FAA AIP funds (90%) and CARES Act funds (10%), with no local match required. DOT Agreement 200080 provides for construction administration and inspection services for the project. Mead & Hunt, Inc., has agreed to perform the required work for a not-to-exceed amount of $120,834. In order to facilitate timely completion of work, DOT believes it is prudent to request a 10% contingency in the amount of $12,083 for unforeseen additional work that may need to be performed and authorize the Director of Transportation to sign any and all amendments up to that amount.
Alternative Action/Motion:
Do not approve and execute DOT Agreement No. 200080.
Supervisorial District: District 3
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: FAA AIP (90%), CARES Act (10%) Budgeted through Budget Unit 3050 (RVA) |
budgeted in current f/y: Yes |
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current f/y cost: $108,751 AIP $12,083 CARES Act $120,834 Total |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: N/A |
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budget clarification: N/A |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Steve Dunnicliff, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Adopted |
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Date: August 20, 2020 |
Executed Item Type: Resolution Number: 20-105 and Executed Item Type: Agreement Number: 20-130 |
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Note to Department Number of Original Agreements Returned to Dept: 3 Original Agreement Delivered to Auditor? Yes |
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