To: Board of Supervisors
From: Cannabis
Meeting Date: July 25, 2023
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Department Contact: |
Steve Dunnicliff |
Phone: |
707-463-4441 |
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Department Contact: |
Tony Rakes |
Phone: |
707-234-6348 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of First Change Order CR-001 to Agreement 22-280 with Carahsoft in the Amount of $0, for a Total Contract Amount of $455,373.87, Related to Accela Civic Application Cannabis Services and Implementation Support, for Scope Modifications
End
Recommended Action/Motion:
recommendation
Approve first change order CR-001 to Agreement 22-280 with Carahsoft in the amount of $0, for a total contract amount of $455,373.87, related to Accela Civic Application Cannabis services and implementation support, for scope modifications; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
On September 22, 2020, the Board of Supervisors directed the Executive Office and Planning and Building Services to engage with Information Technology consultant to develop a fully digital submission portal capable of instantaneously generating accurate status reports for staff, applicants, and the public.
On May 4, 2021, the Board of Supervisors directed staff to have all County-wide public facing services/permit application be made available online by the end of the 2021 calendar year, starting with Planning and Building Services (PBS) and Cannabis as a priority.
On December 6, 2022, the Board of Supervisors approved agreement 22-280 with Carahsoft to provide Accela Civic Application cannabis services and implementation support in the Amount $455,373.87.
Summary of Request:
On August 2, 2021, the Mendocino Cannabis Department (MCD) and Informational Technology (IT) launched the MC Portal, a Phase 1 & 2 re-application portal. The MC Portal was developed by IT to support the MCD’s ability to electronically receive application materials directly into a secured file management system capable of migrating the submitted files into TRAKiT, the County’s permit tracking platform.
The MC Portal streamlined the way the MCD received Phase 1 & 2 re-application materials by: eliminating the need for staff to gather submitted materials from the MCD’s general email inbox and eliminating the need for staff to electronically file application materials in preparation to be assigned for review.
In the fall of 2021, the MCD applied for Local Jurisdiction Assistance Grant Program (LJAGP) funding and included in the LJAGP application, multiple upgrades to the MC Portal and TRAKiT. Due to the development needs of the MCD being extensive, IT staff researched off-the-shelf solutions and discovered Accela which offers digital solutions to local and state governments to ease commercial cannabis program implementation. The Accela platform provides scalable SaaS applications, mobile apps, data analytics, and task management. On December 6, 2022, the Board of Supervisors approved agreement 22-280 with Carahsoft to provide Accela Civic Application cannabis services and implementation support.
This consent item requests approval of the first change request for modifications to the original scope including change in timeline, changes/additions to record types, modifications to reports, interfaces and data conversion.
Alternative Action/Motion:
Provide direction to staff
Does This Item Support the General Plan? N/A
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: LJAGP Grant Funding |
budgeted in current f/y: Yes |
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current f/y cost: $0 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: Expenditures in Agreement 22-280 will be posted in FY 22-23 |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: July 25, 2023 |
Executed Item Type: Agreement Number: 22-280-A1 |
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