To: Board of Supervisors
From: Auditor-Controller Treasurer-Tax Collector
Meeting Date: June 20, 2023
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Department Contact: |
Chamise Cubbison |
Phone: |
707-234-6860 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Third Amendment to BOS Agreement No. 18-079 with Clifton Larson Allen LLP, in the Amount of $123,500 for a New Total of $529,400 to Include Additional Audit Services Related to Government Accounting Standards Board Pronouncements, Preparation of Adjusting Entries and Preparation of Financial Statements and Audit Services for Fiscal Year Ending June 30, 2023
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Recommended Action/Motion:
recommendation
Approve third Amendment to BOS Agreement No. 18-079 with Clifton Larson Allen LLP, in the amount of $123,500 for a new total of $529,400 to include additional audit services related to Government Accounting Standards Board Pronouncements, preparation of adjusting entries and preparation of financial statements and audit services for fiscal year ending June 30, 2023; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
The Board approved the original agreement to prepare and audit the County’s financial statements for the fiscal reporting years ending June 30, 2018, 2019, and 2020 at the June 19, 2018 meeting.
The Board approved the First Amendment on April 20, 2021 to extend the Agreement to include Fiscal Audit Services for an additional 2-Year term, from July 1, 2021 through June 30, 2023.
The Board approved the Second Amendment on November 8, 2022 to increase the Agreement amount due to additional audit work required as a result of increased Federal Funding due to the Coronavirus Pandemic and implementation of new Governmental Accounting Standards Board Pronouncements 84 Fiduciary Activities and 87 Lease Accounting and authorized the Auditor-Controller/Treasurer-Tax Collector and Chief Executive Officer to sign the audit engagement and management representation letters on behalf of the County.
Summary of Request:
Clifton Larson Allen LLP has competently carried out its contractual services for preparing the County’s Financial Statements and Supplementary Information, the Single Audit Report and assisted in the County’s transition to our Annual Comprehensive Financial Report.
At the request of the Board of Supervisors, the County is in the midst of an ongoing project to incorporate additional year-end adjusting journal entries for financial statement presentation purposes in our Munis accounting system. Clifton Larson Allen LLP is familiar with the County’s accounting systems and the challenges inherit in this project. Due to this circumstance, the County would incur considerable time and expense to change audit service providers at this crucial state.
The amount of the Third Amendment to cover the increased costs for fiscal reporting year ending June 30, 2022 is $15,000 and the addition of financial statement preparation and audit services for year ending June 30, 2023 is $108,500, for a total increase of $123,500.
Alternative Action/Motion:
Provide alternate direction to staff.
Does This Item Support the General Plan? N/A
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: General Fund/MS |
budgeted in current f/y: Yes |
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current f/y cost: $123,500 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: $93,000 budgeted |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status:Approved |
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Date: June 20, 2023 |
Executed Item Type: Agreement Number: 18-079-A3 |
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