To: BOARD OF SUPERVISORS
From: Solid Waste
Meeting Date: June 4, 2024
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Department Contact: |
Howard N. Dashiell |
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707-463-4363 |
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Department Contact: |
Amber Fisette |
Phone: |
707-463-4363 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Approving Third Amendment to Department of Transportation Agreement Number 200084 with Eeger Beever Tree Service, Inc., for Vegetation Management Services for Caspar Landfill (Caspar Area)
End
Recommended Action/Motion:
recommendation
Adopt resolution approving third amendment to Department of Transportation Agreement Number 200084 with Eeger Beever Tree Service, Inc., for vegetation management services for Caspar Landfill (Caspar Area); and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
By Resolution Number (No.) 23-111 (June 8, 2021), the Board of Supervisors (BOS) approved Amendment No. Two (BOS Agreement No. 23-112) to Department of Transportation (DOT) Agreement No. 200084.
Summary of Request:
Caspar Landfill is a closed, approximately 20-acre Class III solid waste disposal facility. Post-closure maintenance standards for disposal sites contain vegetation maintenance requirements for the landfill vegetative cover layer. Additionally, control of vegetation further facilitates landfill inspections, helps to control the establishment and spread of noxious and invasive weeds, and provides fuel load reduction for fire safety. Following a competitive procurement process, Eeger Beever Tree Service, Inc. (Eeger Beever), has been providing much needed vegetation management services for the Caspar Landfill since 2021 under DOT Agreement Number (No.) 200084. The Agreement with Eeger Beever is due to expire on July 31, 2024, at which time a new competitive procurement will take place. Additional funds are needed in the contract at this time to ensure services can be continued through the end of the existing contract term. The cost of the additional services is $22,400, which will increase the total amount of the Agreement to $89,600. Fifty percent of the increased cost, or $11,200, will be reimbursed from the City of Fort Bragg through an existing Joint Powers Agreement (JPA) for maintenance of the jointly-owned landfill. DOT recommends and respectfully requests the Board adopt the resolution approving Amendment Three to DOT Agreement No. 200084, increasing the amount of the Agreement by $22,400 to a new not-to-exceed total of $89,600.
Alternative Action/Motion:
Do not approve the Amendment and discontinue vegetation management services at Caspar Landfill.
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: District 4
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Landfill Closure Fund |
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current f/y cost: $11,200 |
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annual recurring cost: N/A |
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budgeted in current f/y: Yes |
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if no, please describe: |
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revenue agreement: N/A |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Steve Dunnicliff, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Adopted |
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Date: June 4, 2024 |
Executed Item Type: Resolution |
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Number: 24-091 |
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Executed Item Type: Agreement |
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Number: 23-112-A1 |
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