To: Board of Supervisors
From: Executive Office
Meeting Date: August 6, 2019
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization for Facilities & Fleet Manager to Reject All Bids for the Treasurer-Tax Collector Remodel Project (Bid Number 27-19) and Direction to Staff to Rebid the Project
End
Recommended Action/Motion:
recommendation
Authorize the Facilities & Fleet Manager to reject all bids for the Treasurer-Tax Collector Remodel Project (Bid Number 27-19); and direct staff to rebid the project.
End
Previous Board/Board Committee Actions:
Approval of the 2019-2020 Capital Improvement Budget, including allocation of $175,000 for the Treasurer Tax Collector Remodel Project. This project was prioritized to support the collections and processing functions of this office with improved security.
Summary of Request:
The remodel project bid for the Treasurer-Tax Collector was issued on June 7th 2019. Four contractors attended the mandatory pre bid conference and qualified to bid on the project; one bid was received at the July 11, 2019 deadline. The cost of this sole bid was $297,000, which is $122,000 over the budgeted amount for the project. In addition to the low bid received, one bidder arrived late, and another was not available to submit a bid due to a conflict, limiting the competitiveness of the bid. Based on this information, staff believe that rejecting the bid received and re-bidding the project is a prudent recommendation, which will likely result in additional bids being received.
Alternative Action/Motion:
Award a contract to the low bidder and identify additional funding to complete this priority project; provide direction to staff.
Supervisorial District: District 2
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: BU 1710 |
budgeted in current f/y: Yes |
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current f/y cost: Unknown |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: $175,000 was budgeted for this project; the sole bid received was in the amount of $297,000. Staff is recommending rejection of this bid, and re-bidding the project to see if additional bids are received.
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Lindsey Dunham, Deputy Clerk I |
Final Status:Approved |
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Date: August 7, 2019 |
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