To: Board of Supervisors
From: General Services
Meeting Date: March 15, 2022
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Department Contact: |
Janelle Rau |
Phone: |
234-6050 |
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Department Contact: |
Dan Mazzanti |
Phone: |
234-6050 |
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Department Contact: |
Jeff Determan |
Phone: |
234-6050 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 30 min |
Agenda Title:
title
Discussion and Possible Action, Including Direction to Staff Regarding the County’s Vehicle Replacement Program and Approving and Implementing a Master Equity Lease Program between the County of Mendocino and Enterprise Fleet Management, Inc.
(Sponsor: General Services Agency)
End
Recommended Action/Motion:
recommendation
1) Accept presentation 2) provide direction to the General Services Agency Director to proceed with the phased in implementation of the Enterprise Fleet Management program, with Social Services fleet in the first phase and 3) return with a future consent calendar item that will include adopting a resolution approving Master Enterprise Fleet Management agreement(s) and related transactions.
End
Previous Board/Board Committee Actions:
The Board of Supervisors has given the General Services Agency (GSA) direction during several meetings and during the Budget development process to research and present a more efficient and effective vehicle replacement program for the County. GSA presented an update to the Board most recently in October 2021 during the First Quarter Budget Report that included a draft replacement schedule, along with an update on progress made to date.
Summary of Request:
Fleet Management alternatives have been building interest over the past several years with articles in the various fleet management periodicals about leasing programs. The County has worked with Enterprise Fleet Management numerous times over the past several years but fleet administration decisions and funding have been deferred due to other competing priorities. After an in-depth analysis of the County’s fleet the last 6 months (including average age and miles, standard vehicle types, and the existing maintenance cost model). Based on the research and analysis, the most cost effective, efficient, and sustainable plan of action is to replace the County’s qualified vehicles with leased vehicles. In order to meet the operational demands of the County’s departments, staff is proposing a pilot program with the Social Services Department that will be scaled to other departments if successful. This phased in approach will allow County staff to analyze the costs and potential fiscal impacts, develop a more efficient fleet maintenance program, and analyze the composition of the current fleet v. more efficient vehicle options.
Additional information regarding the proposed master equity lease program are included n the attached staff report, including fiscal analysis, electric vehicle options and timelines, cost comparisons regarding hybrid v. gas, and proposed phased in solutions.
Staff are requesting Board direction today to proceed with the master equity lease program, starting with the Social Services departmental fleet, and return to the Board with all associated agreements and documents to implement the program. Further, staff will present the Board with updates throughout the implementation process including fiscal updates during the budget process as additional fleet are considered for integrating into the master lease equity program.
Alternative Action/Motion:
Provide alternative direction to staff.
Does This Item Support the General Plan? N/A
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: n/a
Fiscal Details:
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source of funding: Refer to staff report |
budgeted in current f/y: Yes |
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current f/y cost: Refer to staff report |
if no, please describe: |
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annual recurring cost: Refer to staff report |
revenue agreement: N/A |
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budget clarification: Refer to staff report |
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk II |
Final Status:Approved with Modification |
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Date: March 17, 2022 |
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