To: Board of Supervisors
From: Executive Office
Meeting Date: July 11, 2017
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization to Award a Contract to Garland DBS Inc., in the Amount of $449,860 for the Willits WISC Building Number 61 and Building Number 62 Roof Replacement Project; and Authorization for the Facilities and Fleet Division Manager to Act as Project Manager and Approve Change Orders on the Project, Pursuant to Public Contract Code Section 20142
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Recommended Action/Motion:
recommendation
Authorize contract award to Garland DBS Inc., in the amount of $449,860 for the Willits WISC Building Number 61 and Building Number 62 roof replacement project; authorize the Facilities and Fleet Division Manager to act as project manager and approve change orders for the project, pursuant to Public Contract Code section 20142; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
On June 20, 2016, the FY 2016-2017 Final Budget was adopted which included $475,000 in funding for the roof overlay project for the Willits WISC Buildings No. 61 & No. 62.
Summary of Request:
US Communities is a leading national cooperative purchasing program that provides member counties with options for procurement of goods and services through a joint powers agreement with other jurisdictions. This allows competitive bidding processes to be shared and streamlines procurement for certain products and services. Mendocino County has been a member of US Communities since 2008 and has several open Blanket Purchase Orders with US Communities Vendors. The US Communities Government Purchasing Alliance created a Master Intergovernmental Cooperative Purchasing Agreement through which Garland DBS, Inc. was selected for “Roofing Supplies and Services, Waterproofing and Related Products and Services”. Based on Mendocino County’s status as a Participating Public Agency, Mendocino County can rely on the US Communities procurement process to enter into agreements with Garland DBS, Inc. for roofing supplies and services. In cooperation with the County’s Facilities staff, Garland DBS prepared a project scope for the replacement of the roofing system at the WISC buildings and solicited bid proposals from local and regional roofing contractors approved to install Garland roofing products. Garland DBS reviewed the proposals with the County’s Facilities staff and provided the County with a proposal in the amount of $449,860 to provide a complete, warrantied roofing system for these two buildings. The work will be completed by Dan George Roofing. The bid price is within the amount budgeted for this project, and the Executive Office, Facilities and Fleet Division recommends approval of contract award to Garland DBS Inc.
Alternative Action/Motion:
Reject agreement and provide staff with further direction. This alternative would make it difficult to ensure the buildings are weatherproof before next winter’s rains.
Supplemental Information Available Online at: http://www.uscommunities.org/government-purchasing/
Fiscal Impact:
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Source of Funding: Budget Unit 1710 |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $449,860 |
Annual Recurring Cost: None |
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Supervisorial District: District 3 |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Alan D. Flora, Assistant CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Nicole French |
Final Status:Approved |
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Date: July 12, 2017 |
Executed Item Number: Agreement 17-049 |
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Note to Department: 3 original to dept, 1 copy to Auditor |
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