To: Board of Supervisors
From: Transportation
Meeting Date: January 24, 2023
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Department Contact: |
Howard N. Dashiell |
Phone: |
707-463-4363 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 30 Minutes |
Agenda Title:
title
Discussion and Possible Action Including Direction to County Staff to Continue Work On Necessary Steps to Implement the County Service Area 3 Benefit Zone Pilot Program for the Sherwood Road Area, Determine Appropriate Mendocino County Policy as the Implementing “agency to effectively and efficiently deliver adequate, reliable, and sustainable services” - License vs Easement; Approve and Authorize Expenditure of any Surplus Funds in the Land Improvement Budget Unit 1910 for Contracting up to $105,000 and Acknowledge Land Improvement Budget Unit 1910 Has Expended $60,000 in Staff Effort to Date and Anticipates That an Additional $95,000 to $105,000 in Staff & Consultant Effort Might Be Required to Complete This Process for a Total Estimated, Past & Future Cost Of $165,000 (Sherwood Road Area)
(Sponsor: Transportation)
End
Recommended Action/Motion:
recommendation
Direct staff to continue working on necessary steps to implement the County Service Area 3 Benefit Zone Pilot Program for the Sherwood Road area; determine and designate an appropriate department for oversight; and approve and authorize expenditure of designated funds in the Land Improvement Budget Unit 1910 for $95,000 to $105,000 in staff & consultant effort which could be required to complete this process for a total estimated cost of $165,000 (Sherwood Road Area).
End
Previous Board/Board Committee Actions:
The Board of Supervisors (BOS) appointed the ad hoc committee for one-way-in, one-way-out communities. The Board of Supervisors has approved the continuation of County Service Area 3 (CSA 3) and budgeted for its continuance. On January 25, 2021, the Board received a presentation on a plan to implement the CSA 3 Benefit Zone Pilot Program for the Sherwood Road area and designate an appropriate department and authorize expenditure of designated funds in the Planning and Building budget for contracting up to $15,000 and expenders of approximately $45,000 from Land Improvement Budget Unit 1910. On March 1, 2022, MCDoT recommended to BOS that we pause CSA #3 balloting process while LAFCo proceeded with their process.
Summary of Request:
Sherwood Firewise Communities (SFC) has been working with the BOS's ad hoc committee. SFC has
obtained grants from the Community Foundation of Mendocino County and pro bono work by Kronick Moskovitz Tiedemann & Girard law firm in Sacramento, to develop and create the framework for a benefit zone using CSA 3. Much work has already been done to provide critical access for firefighters during the Oak Fire and to relieve incoming traffic on Sherwood Road so that a safe evacuation was executed. Creation of a benefit zone for Sherwood Road using the CSA 3 structure will allow continual maintenance of these emergency access routes. County Counsel has been involved in the planning meetings.
Next steps will require staff time and additional resources to have an engineering report done and to run an election in order to set up the benefit zone:
1. Land Improvement Budget Unit (BU) 1910 has expended $60,000 in staff effort in FY 2021-22 and anticipates that an additional $95,000 to $105,000 in staff & consultant effort could be needed going forward.
2. Timeline to complete this effort so an approved assessment can be included in any given Fiscal Year (FY) tax bill for CSA 3 Sherwood Firewise Community Zone of Benefit (SFC ZoB) is August 30th , of the prior FY.
3. Direction from the Board to map & describe a perimeter boundary for the SFC ZoB (Brooktrails Fire District boundary plus the Gates Subdivision boundary), Benefit Zone Map acceptable to LAFCo as a somewhat standard BOE exhibit - possible cost $35,000 to $45,000 - uncertain.
4. Previous BoS direction for ZoB assessment to be collect from just improved parcels.
5. Additional funding for Consultant Engineering Report vs. using the Mendocino County Engineer.
6. BoS Policy direction “agency to effectively and efficiently deliver adequate, reliable, and sustainable services” - license vs easement decision point - might be questioned by LAFCo - uncertain.
7. Direction to County Counsel to review complete Engineers Report for legal adequacy.
Direction is requested from the BOS to direct staff to continue this process, determine the appropriate department for oversight, and approve funding for the engineer's report for the pilot program.
Alternative Action/Motion:
Delay or suspend effort on this project.
Does This Item Support the General Plan? N/A
Strategic Plan Priority Designation: A Prepared and Resilient County
Supervisorial District: District 3
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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Source of Funding: General Fund |
Budgeted in Current F/Y: No |
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Current F/Y Cost: FY 21-222 - $60,000 |
If No, Please Describe: |
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Annual Recurring Cost: FY 22-24 - $95,000 to $105,000 (Estimated) not certain |
Revenue Agreement: No |
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Budget Clarification: BU 1910 Salary Savings, if possible, otherwise budget augmentation |
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Direction Given to Staff |
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Date: January 24, 2023 |
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