To: BOARD OF SUPERVISORS
From: Executive Office
Meeting Date: April 22, 2025
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Department Contact: |
Scott Morgan |
Phone: |
707-467-4441 |
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Item Type: Regular Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Lease Agreement with Pitney Bowes in the Amount of $52,620.60 for Countywide Postage Meter Equipment for a Term of Five Years, July 1, 2025, to June 30, 2030
End
Recommended Action/Motion:
recommendation
Approve lease agreement with Pitney Bowes in the amount of $52,620.60 for Countywide postage meter equipment for a term of five years, July 1, 2025, to June 30, 2030; authorize the Chief Executive Officer or designee to sign any future amendments to the Agreement that do not exceed the maximum amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
No previous board action.
Summary of Request:
The Executive Office Purchasing Division and Fleet and Facilities provide billing, distribution, delivery and pickup services of U.S. and interdepartmental mail for all County maintained facilities. Postage is purchased in bulk and high-end postage metering equipment is required to process mail which typically averages one thousand pieces per day. The current postage metering equipment has processed almost 1.2 million pieces of Countywide mail over the past 5 years. Decentralizing postage services may increase costs to county departments and elected offices.
Alternative Action/Motion:
Do not approve agreement and provide alternate direction to staff.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: General Fund |
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current f/y cost: $0 |
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budget clarification: Budgeted Annually |
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annual recurring cost: $10,524.12 |
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budgeted in current f/y (if no, please describe): No |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Executive Office
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Deputy Clerk |
Final Status: Item Status |
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Date: Date Executed |
Executed Item Type: item |
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Number: |
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