To: BOARD OF SUPERVISORS
From: Board of Supervisors and Human Resources
Meeting Date: October 7, 2025
|
Department Contact: |
Supervisor Cline |
Phone: |
707-463-4441 |
|
Department Contact: |
Supervisor Williams |
Phone: |
707-463-4441 |
|
Department Contact: |
Cherie Johnson |
Phone: |
707-463-4441 |
|
Item Type: Regular Agenda |
|
Time Allocated for Item: 30 Minutes |
Agenda Title:
title
Discussion and Possible Action Including Approval or Denial of Requests from Department Heads and Elected Officials Regarding Budget Impacts, Funding and Recruitment of Vacant or New Positions Following the Strategic Hiring Process
(Sponsor: Board of Supervisors Budget Ad Hoc and Human Resources)
End
Recommended Action/Motion:
recommendation
Approve or deny requests from Department Heads and Elected Officials regarding budget impacts, funding and recruitment of vacant or new positions following the strategic hiring process.
End
Previous Board/Board Committee Actions:
None.
Summary of Request:
The Human Resources Department, in collaboration with the Executive Office, has implemented a Strategic Hiring Process to support intentional workforce planning.
Human Resources established a standing monthly agenda item allowing department heads and elected officials to request approval to recruit for vacant or new positions. This process is designed to ensure that hiring requests are aligned with departmental objectives, legal and regulatory mandates, available funding sources, and overall organizational priorities.
Departments and offices submitting hiring requests have included a memorandum that is attached to this item, addressing the following:
• Funding - How the position will be funded in their current approved budget while maintaining the six percent (6%) reduction in Salary and Benefits based on the overall county attrition rates.
• Legal or Regulatory Mandates - The specific statutes or regulations necessitating the request, with links to the applicable authorities.
• Operational Impact - The work that is not being completed due to the vacancy, and the reasons current staff cannot absorb these responsibilities.
• Efficiency Measures - Initiatives implemented or underway to support cost savings and operational efficiency.
• Supporting Data - Metrics or performance data that demonstrate the need for the position.
• Organizational Structure - An updated organizational chart that includes the requested position(s).
The Strategic Hiring Process (Attachment A) consists of six phases:
1. Job Analysis and Design
2. Workforce Planning
3. Approval to Hire (via Board agenda)
4. Recruitment
5. Onboarding
6. Evaluation
This structured framework enables departments to thoroughly assess staffing needs, provide clear justification, and present a comprehensive case for recruitment.
Alternative Action/Motion:
Provide direction to staff
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
|
source of funding: Various |
|
current f/y cost: N/A |
|
budget clarification: Each department presenting will provide funding information. |
|
annual recurring cost: N/A |
|
budgeted in current f/y (if no, please describe): N/A |
|
revenue agreement: N/A |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: N/A
CEO Liaison: Sara Pierce, Acting Assistant CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
|
Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Direction Given to Staff |
|
Date: October 7, 2025 |
|
|
|
|
|
|
|