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File #: 24-0544    Version: 1 Name:
Type: Approval Status: Consent Agenda
File created: 5/6/2024 In control: Social Services
On agenda: 5/21/2024 Final action:
Title: Approval of Retroactive Agreement with Ford Street Project in the Amount of $600,000, to Provide Congregate and Non-Congregate Emergency Shelter Services for Individuals and Families with Minor Children Experiencing Homelessness in Mendocino County, Using California Homeless Coordinating and Financing Council Grant Funds for the Homeless Housing, Assistance, and Prevention Program, Effective January 1, 2024, through June 30, 2025
Attachments: 1. Agreement 24-076, 2. Contract Memo

To:  BOARD OF SUPERVISORS

From:  Social Services

Meeting Date:  May 21, 2024

 

Department Contact:  

Rachel Ebel-Elliott

Phone: 

707-463-7836

Department Contact:  

Megan Van Sant

Phone: 

707-463-7733

 

Item Type:   Consent Agenda

 

Time Allocated for Item: N/A

 

 

Agenda Title:

title

Approval of Retroactive Agreement with Ford Street Project in the Amount of $600,000, to Provide Congregate and Non-Congregate Emergency Shelter Services for Individuals and Families with Minor Children Experiencing Homelessness in Mendocino County, Using California Homeless Coordinating and Financing Council Grant Funds for the Homeless Housing, Assistance, and Prevention Program, Effective January 1, 2024, through June 30, 2025

End

 

Recommended Action/Motion:

recommendation

Approve retroactive Agreement with Ford Street Project, in the amount of $600,000, to provide congregate and non-congregate emergency shelter services for individuals and families with minor children experiencing homelessness in Mendocino County, using California Homeless Coordinating and Financing Council grant funds for the Homeless Housing, Assistance, and Prevention Program, effective January 1, 2024, through June 30, 2025; authorize the Social Services Director or designee to sign any future amendments that do not increase the maximum amount; and authorize Chair to sign same.

End

 

Previous Board/Board Committee Actions:

February 28, 2023, Item 3ao), Board of Supervisors approval of Revenue Agreement No. BOS-23-032 (22-HHAP-20041).                     

 

Summary of Request

In 2020, the Mendocino County Board of Supervisors’ (BOS) Homeless Action Ad Hoc Committee met with staff and community stakeholders to develop a preliminary expenditure plan and submit an application for Homeless Housing, Assistance and Prevention (HHAP) funding. Soon after, Mendocino County entered into a revenue Agreement with Business, Consumer Services and Housing Agency (BCSH) for Round 1 HHAP funding in the amount of $924,734.12 with Mendocino County as the Administrative Entity for the Mendocino County Homeless Services Continuum of Care (MCHSCoC). Since this initial Round 1 of HHAP funding, Mendocino County entered into four more Agreements for additional Round 1 and Round 2 HHAP funding in the amounts of $856,699.99, $437,551, $391,634, and $567,869.71. More recently, on February 28, 2023, the BOS approved Round 3 HHAP funding Agreement No. 22-HHAP-20041 with BCSH in the amount of $1,703,609.13; and on October 31, 2023, the BOS approved Round 4 HHAP funding Agreement No. 23-HHAP-10035 with BCSH in the amount of $2,138,443.88.

 

The proposed Agreement with Ford Street Project utilizes HHAP funding from 22-HHAP-20041 to provide individuals and families with minor children experiencing homelessness in Mendocino County access to congregate shelter at its Unity Village site, and access to non-congregate shelter through the use of motel vouchers. The proposed Agreement is fully funded by HHAP funds, with no General Funds used.

 

This Agreement is retroactive as the contracting process could not be initiated until Social Services staff, the MCHSCoC Board and Membership, and the Ad-Hoc Committee approved the vendors and funding amounts through the review process for Request for Proposals No. 040-23. A subsequent change in Department administration between the initial submission of the draft Agreement and the signature by the delegated authority caused further delay in the approval process.

 

Alternative Action/Motion:

Return to staff for alternative handling.                     

 

Strategic Plan Priority Designation: A Safe and Healthy County

 

Supervisorial District:  All

                                          

vote requirement:  Majority

 

Supplemental Information Available Online At: <https://bcsh.ca.gov/calich/hhap_program.html>

 

Fiscal Details:

source of funding: Homeless Housing, Assistance and Prevention (HHAP) Grant No. 22-HHAP-20041

 

current f/y cost: $600,000

 

annual recurring cost: $0

 

budgeted in current f/y: Yes

if no, please describe: N/A

revenue agreement: No

AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes

CEO Liaison: Steve Dunnicliff, Deputy CEO                                                               

CEO Review: Yes                                            

CEO Comments:

 

FOR COB USE ONLY

Executed By: Atlas Pearson, Senior Deputy Clerk

Final Status: Approved with Direction

Date: May 21, 2024

Executed Item Type: Agreement

 

Number: 24-076