To: BOARD OF SUPERVISORS
From: Library
Meeting Date: September 10, 2024
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Department Contact: |
Barb Chapman |
Phone: |
707-367-8216 |
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Department Contact: |
Mellisa Hannum |
Phone: |
707-882-3114 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Policy for the Use of Meeting Rooms at the Mendocino County Library Branches
End
Recommended Action/Motion:
recommendation
Approve policy for the use of meeting rooms at the Mendocino County Library branches.
End
Previous Board/Board Committee Actions:
Approved Cultural Services Agency meeting room policy on June 7, 2022; item 3aa.
Summary of Request:
Meeting rooms are a valuable resource throughout Mendocino County, and most of the Library branches provide spaces for meetings. Priority for free meeting room use will be given for Library events and related organizations such as the Advisory Boards and Friends of the Library groups. Other governmental and non-profit organizations also may reserve the rooms at no charge. Board of Supervisor approved fees are charged for commercial and private events which do not meet the free reservation requirements.
The Library is rewording its policies since it is no longer a part of the Cultural Services Agency, and the library meeting room fees were approved by the Board of Supervisors at the April 19, 2022, fee hearing. The Meeting Room Policy clarifies the free and fee-based reservations, the requirements for the meetings, safety, set-up and clean-up, publicity, insurance requirements, the reservation process, and the denial of use process.
Updating the meeting room policy helps the County move towards the Supervisors’ goal of an effective County government by allowing for fees to be charged for meeting rooms when the rooms are available.
Alternative Action/Motion:
Provide alternate direction to staff.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: https://www.mendolibrary.org/about/policies-guidelines/meeting-room-policy
Fiscal Details:
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source of funding: Meeting Room fees |
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current f/y cost: N/A |
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budget clarification: Anticipated revenue |
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annual recurring cost: N/A |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: N/A |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Cherie Johnson, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: September 10, 2024 |
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