To: BOARD OF SUPERVISORS
From: Transportation
Meeting Date: June 3, 2025
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Department Contact: |
Howard N. Dashiell |
Phone: |
707-463-4363 |
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Department Contact: |
Amber Fisette |
Phone: |
707-463-4363 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Approving Department of Transportation Agreement Number 250026 with SWT Engineering, Inc., in the Amount of $66,868, for the Term Beginning Upon Execution of the Agreement through December 31, 2027, for Construction Engineering Support Services for South Coast Landfill Final Closure, and Authorizing the Director of Transportation to Sign Any and All Amendments to the Agreement Not Exceeding $6,687 (Gualala Area)
End
Recommended Action/Motion:
recommendation
Adopt Resolution approving (Department of Transportation Agreement Number 250026 with SWT Engineering, Inc., in the amount of $66,868, for the term beginning upon execution of the Agreement through December 31, 2027, for construction engineering support services for South Coast Landfill final closure, and authorizing the Director of Transportation to sign any and all amendments to the Agreement not exceeding $6,687 (Gualala Area); and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
By Resolution Number (No.) 11-170 (December 6, 2011), the Board of Supervisors (BOS) approved Department of Transportation (DOT) Agreement No. 110087 (BOS Agreement No. 11-151), with SWT Engineering, Inc. (SWT), for preparation of construction plans, specifications and estimates for the final closure of South Coast Landfill (SCLF). By Resolution No. 16-055 (May 3, 2016), the BOS approved DOT Agreement No. 160046 (BOS Agreement No. 16-019), with SWT for design modifications and updating of the Final Closure Post Closure Maintenance Plan (FCPCMP) and Report of Waste Discharge (ROWD) for SCLF.
Summary of Request:
Construction plans and specifications and Report of Waste Discharge (ROWD) for SCLF were prepared by SWT beginning in 2011 with subsequent updates to plans and specifications initiated in 2016. Twice, in 2022 and 2023, SWT assisted with the advertise and award process towards SCLF closure construction with all bids being rejected due to being over budget both times. Now with more funding, the project will be advertised for construction in 2026 and will require the services of a qualified engineering firm to assist the County during the advertise and award process and provide construction engineering support during construction. A separate request for proposals for construction management and construction quality assurance services for closure of the South Coast Landfill will also be required. SWT Engineering is the Engineer of Record of construction plans and specifications and the only firm that has the in-depth knowledge to be able to answer questions regarding the interpretation of plans and specifications and potential change orders during construction. An exception to competitive bidding was submitted and approved. DOT Agreement No. 250026 provides for the services by SWT as the Engineer of Record for final closure of the South Coast Landfill. In order to facilitate timely completion of work, DOT believes it is prudent to request a 10% contingency in the amount of $6,687 for unforeseen additional work that may need to be performed and authorize the Director of Transportation to sign any and all amendments up to that amount.
Alternative Action/Motion:
Do not approve DOT Agreement No. 250026 and do not close the site to be in compliance with state law.
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: District 5
Vote Requirement: Majority
Supplemental Information Available Online At: <https://www.mendocinocounty.gov/departments/transportation/rfps-rfqs-projects-to-bid>
Fiscal Details:
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source of funding: 4511 |
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current f/y cost: $10,000 |
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budget clarification: Funds are available in landfill closure fund to cover the entire cost of Agreement. |
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annual recurring cost: Remaining cost will be budgeted and expended in FY 26/27. |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
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AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: No
CEO Liaison: Steve Dunnicliff, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Adopted |
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Date: June 3, 2025 |
Executed Item Type: Resolution |
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Number: 25-102 |
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Executed Item Type: Agreement |
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Number: 25-074 |
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