To: BOARD OF SUPERVISORS
From: Auditor-Controller Treasurer-Tax Collector
Meeting Date: August 18, 2025
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Department Contact: |
Chamise Cubbison |
Phone: |
707-234-6860 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 15 Minutes |
Agenda Title:
title
Discussion and Possible Action Including Adoption of Resolution Authorizing the County Auditor-Controller/Treasurer-Tax Collector to Establish and Abolish Funds and Make Temporary Transfers of Money Between Funds
(Sponsor: Auditor-Controller Treasurer-Tax Collector)
End
Recommended Action/Motion:
recommendation
Adopt Resolution authorizing County Auditor-Controller/Treasurer-Tax Collector to establish and abolish Funds and make temporary transfers of money between Funds; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
None.
Summary of Request:
The County and various other public entities maintain funds on deposit with the County Treasurer throughout the fiscal year. The requested resolution authorizes the Auditor-Controller/Treasurer-Tax Collector to make temporary cash transfers to the various entities in the event of a cash deficiency. Such transfers shall not exceed 85% of the anticipated revenues accruing to each public entity and are only available, by law, from July 1, 2025 through the last Monday in April which is April 27, 2026.
There are times throughout the fiscal year, where there may be funds which experience a cash deficit, primarily due to the timing of receipt of funds from the State or other entities, (including the County) for payments for property tax distributions or other Board of Supervisors’ allocations to other public entities such as Proposition 172 Public Safety, Measure P or Measure D Fire related funding as appropriated each year through the budget process.
Presently, the County Department of Transportation (DOT) is encountering one such scenario involving cash flow issues which would benefit from the flexibility afforded under law and through the accompanying Resolution. The first issue is the completion of the 2025 Corrective Maintenance Project, which included funds from fiscal year 2023-24, 2024-25, and 2025-26, before fiscal year 2025-26 funds were received from the State of California Road Maintenance and Rehabilitation Account (RMRA). The second issue is due to the timing of two major bridge replacement projects which are also being constructed this summer. While fully reimbursable by the California Department of Transportation, the bridge projects require the County to pay for the construction costs in order to be reimbursed by the State. Typically, DOT has sufficient funds on hand to cover the construction costs while waiting for reimbursement. However, the number of projects and the advance spending of 2025-26 RMRA funds have overextended the cash flow ability of the Road Fund. It is expected that DOT will receive the amount of budgeted 2025-26 RMRA funds and full reimbursement from the State for the bridge projects. DOT’s Road Fund cash flow issue is not anticipated to extend beyond January 2026.
It is recommended the attached Resolution be approved in order to facilitate ongoing payments of invoices to avoid a stoppage of work on the current DOT construction projects, to allow DOT to continue maintenance operations, and to authorize the allowance for other brief unanticipated cash flow deficits that other County funds or public agencies may experience.
These actions and the accompanying resolution are authorized pursuant to Article XVI, Section 6 of the California Constitution, Government Code section 25252, (other specific statutes as they pertain to certain independent special districts and school districts), and California case law (Auerbach v. Bd. of Supervisors (1999) 71 Cal.App.4th 1427). The resolution will be required to be renewed annually and provides a cash flow option for public entities that maintain funds on deposit with the Treasurer.
Alternative Action/Motion:
Do not adopt Resolution and provide additional direction
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Not presently determined |
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current f/y cost: Negative interest to fund in deficit cash |
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budget clarification: |
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annual recurring cost: N/A |
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budgeted in current f/y (if no, please describe): No |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Executive Office
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Deputy Clerk |
Final Status: Item Status |
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Date: Date Executed |
Executed Item Type: item |
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Number: |
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