To: Board of Supervisors
From: Executive Office and Child Support
Meeting Date: May 4, 2021
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Department Contact: |
Janelle Rau |
Phone: |
463-4441 |
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Department Contact: |
Anne Molgaard (CSS) |
Phone: |
472-2800 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization to Award a Retroactive Contract to August-Jay, Inc. in the Amount of $288,000 for the Child Support Flooring and Improvement Project at 107 S. State Street, Ukiah, for the Period of April 21, 2021 through June 30, 2021 and Authorization for the Facilities and Fleet Division Manager to Act as Project Manager to Approve Change Orders for the Project, Pursuant to Public Contract Code Section 20142
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Recommended Action/Motion:
recommendation
Authorize retroactive contract award to August-Jay, Inc. in the amount of $288,000 for the Child Support Services Flooring and Improvement Project at 107 S. State Street, Ukiah, for the period of April 21, 2021 through June 30, 2021;authorize the Facilities and Fleet Division Manager to act as Project Manager to enter contracts and approve change orders for the project, pursuant to Public Contract Code section 20142; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
Board of Supervisor Approval of 2020/21 Budget authorizing Main Floor Flooring and Abatement Project and Lobby/Interview Booth Remodel projects in June 2020 in the amount of 217,000.
Approval of the 2020-21 Second Quarter Budget Dept. of Child Support Services adjustments including net zero adjustment of $91,083 from 861011/Regular Employees to 865802/Operating Transfer Out in Budget Unit 2090, and $91,083 to Project number CI 979 in Budget Unit 1710 for a Project total of $308,083 in March of 2021.
Summary of Request:
The proposed project provides for the proper removal of existing flooring and asbestos containing mastic, new carpet throughout the first floor, upgraded data cabling and the installing a second interview booth to allow for additional opportunities to meet with and support our customers. A request for bids was issued on March 2, 2021 and five qualified bids were received on March 31, 2021, August-Jaye Incorporated was the lowest responsive and responsible bidder and the Executive Office Facilities and Fleet Division recommends award of this Contract.
The Child Support Services Flooring and Abatement Project was proposed and funded through the 2018/19 and 2019/20 Adopted Budgets. Due to multiple facility priorities and COVID-19, the project was not able to be completed. Child Support Services is funded by federal and state child support revenue in a “use it or lose it” model with an annual revenue decline, so Facilities has prioritized this project while funding is still available this fiscal year.
The 2020/21 Adopted Budget included $50,000 to complete the Main Floor Flooring and Abatement Project; $117,000 to remodel the lobby and entryway to add a second interview booth; $50,000 to install automatic entry doors and HIRSCH locks. These three consolidated items, along with the Second Quarter Adjustment of $91,083, results in $308,803 available for the project. HIRSCH locks were not able to be completed at this time due to the need to upgrade the data cabling for the main floor workstations when they are re-installed.
Retroactive approval is requested of the proposed contract due to delays related to obtaining contractor signatures.
Alternative Action/Motion:
Reject all bids and provide alternate direction to staff for this project.
Supervisorial District: District 2
vote requirement: Majority
Supplemental Information Available Online At:
Fiscal Details:
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source of funding: BU 2090 |
budgeted in current f/y: Yes |
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current f/y cost: $308,083 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: Award amount is funded by approved project budget of $217,000 and Second Quarter Adjustment of $91,083. |
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Deputy Clerk I |
Final Status:Approved |
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Date: May 5, 2021 |
Executed Item Type: Agreement Number: 21-072 |
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Note to Department Number of Original Agreements Returned to Dept: 0 Original Agreement Delivered to Auditor? No |
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