To: Board of Supervisors
From: Human Resources
Meeting Date: October 18, 2022
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Department Contact: |
William Schurtz |
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707-234-6600 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Amending Position Allocation Table as Follows: Budget Unit 1160 - Delete 1.0 FTE Staff Assistant III, Position No 3643, and 1.0 FTE Program Administrator, Position No 4258; Add 1.0 FTE Administrative Assistant and 2.0 FTE Department Analyst II; and Authorize the Reclassification of Incumbent, Budget Unit 1610 - Revision of the Salary Range of the Facility & Fleet Division Manager from $40.04 - $48.67 to $45.18 - $54.91
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Recommended Action/Motion:
recommendation
Adopt Resolution amending Position Allocation Table as Follows: Budget Unit 1160 - delete 1.0 FTE Staff Assistant III, Position No 3643, and 1.0 FTE Program Administrator, Position No 4258; add 1.0 FTE Administrative Assistant and 2.0 FTE Department Analyst II; authorize the reclassification of incumbent, Budget Unit 1610 - revision of the salary range of the Facility & Fleet Division Manager from $40.04 - $48.67 to $45.18 - $54.91; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
On June 21, 2022, the Board of Supervisors adopted the Master Position Allocation Table for the FY 2022-2023 Budget, Resolution Number 22-149.
Summary of Request:
The Human Resources Department is charged, as part of the overall maintenance of the classification and compensation plan, to evaluate current classifications, create new classifications (including appropriate salary levels), reclassify positions, examine requests for salary grade adjustments, analyze allocations, and make recommendations for additions, modifications, and corrections.
The General Services Agency (GSA) Director classification was updated and filled in 2021 and was charged with consolidating and re-centralizing many of the internal support functions and services offered prior to the 2015 decentralization of the GSA. Since that time, the GSA Director has been utilizing the classifications that were allocated to the various Divisions that formerly comprised the GSA (Facilities, Fleet and General Services). At the time of the decentralization in 2015, some of the tasks and assignments of the “Central Services Division” of the GSA were transferred and incorporated into the Executive Office Administrative allocated classifications. In consultation with the Executive Office and Human Resources, the classification specifications being requested under this reorganization are based on the current GSA service delivery model and more adequately meet the needs of the recentralized department.
Additionally, the Facilities and Fleet operations previously funded the equivalent of .75 FTE Senior Administrative Analyst allocated to the Executive Office to provide fiscal and budgetary support to the operations. As part of the reorganization of the GSA, it was determined that these tasks and assignments would more appropriately be allocated and assigned to a position within the GSA and funded via the departmental budget versus the Executive Office. Historically, GSA resource allocations limited the department’s ability to generate the types of analysis and reporting to meet the direction of the Board and mandated responsibilities of the GSA. The requested classifications are funded within the various FY 2022-23 GSA Budgets and represent an organizational structure that will allow the GSA to operate as a stand-alone department and to prepare and perform reporting metrics on the various programs and assignments of the operations, including but not limited to, vehicle use data, energy use and costs, capital improvement cost allocation tracking and reporting, among other agency wide planning efforts.
During the re-organization process, Human Resources worked with GSA to update the classification specification for the Facility & Fleet Division Manager. On August 17, 2022, the Civil Service Commission approved the modifications to the classification specification. Following the approval from the Civil Service Commission, Human Recourses conducted a salary study of the Facility & Fleet Division Manager classification. Based on the current market rate, the Facility & Fleet Division Manager classification falls behind market average, approximately 11%. Human Resources is recommending increasing the Facility & Fleet Division Manager salary to 100% of market.
The impact shown below for this fiscal year reflects the approximate increase to Budget Unit 1160 and Budget Unit 1610 if filled during pay period 23-22 (October 30, 2022) at Step 5 and includes the cost of benefits. The annual recurring cost shown below is calculated at Step 5 including the cost of benefits
The County has fulfilled its obligation with the affected bargaining unit in accordance with Myers-Milias-Brown Act (MMBA).
Alternative Action/Motion:
Do not adopt recommendation and direct staff.
Does This Item Support the General Plan? N/A
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/a
Fiscal Details:
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source of funding: Budget Unit 1160, Budget Unit 1610 |
budgeted in current f/y: Yes |
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current f/y cost: Budget Unit 1160 - $90,054 Includes cost of benefits, Budget Unit 1610 - $15,282 Includes cost of benefits |
if no, please describe: |
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annual recurring cost: Budget Unit-1160 $129,352 Includes cost of Benefits, Budget Unit 1610 - $22,065 Includes cost of Benefits |
revenue agreement: N/A |
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budget clarification: N/A |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Cherie Johnson, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status:Adopted |
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Date: October 18, 2022 |
Executed Item Type: Resolution Number: 22-208 |
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