To: BOARD OF SUPERVISORS
From: Solid Waste
Meeting Date: October 7, 2025
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Department Contact: |
Howard N. Dashiell |
Phone: |
707-463-4363 |
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Department Contact: |
Amber Fisette |
Phone: |
707-463-4363 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Authorizing the Department of Transportation to Advertise for Bids and Award Department of Transportation Contract Number 250042 for the South Coast Landfill Final Closure Construction Project, at an Estimated Cost of $6,500,000 (Gualala Area)
End
Recommended Action/Motion:
recommendation
Adopt Resolution authorizing the Department of Transportation to advertise for bids and award Department of Transportation Contract Number 250042 for the South Coast Landfill Final Closure Construction Project, at an estimated cost of $6,500,000 (Gualala Area); and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
By Resolution Number (No.) 11-170 (December 6, 2011), the Board of Supervisors (BOS) approved Department of Transportation (DOT) Agreement No. 110087 / BOS Agreement No. 11-151, Professional Services Agreement with SWT Engineering, Inc., for Preparation of Construction Plans, Specifications and Estimates for the Final Closure of South Coast Landfill. By Resolution No. 17-030 (March 7, 2017), the BOS approved establishing the South Coast Landfill Closure Account as the financial assurance mechanism for closure of the South Coast Landfill. By Resolution No. 25-102 (June 3, 2025), the BOS approved DOT Agreement No. 250026 / BOS Agreement No. 25-074 with SWT Engineering, Inc., for Construction Engineering Support Services for the South Coast Landfill Final Closure. By Resolution No. 25-131 (July 29, 2025), the BOS approved DOT Agreement No. 250025 / BOS Agreement No. 25-139 with Geo-Logic Associates, Inc., for Construction Management and Construction Quality Assurance Services for the South Coast Landfill Final Closure.
Summary of Request:
DOT will prepare and administer construction plans, specifications, estimates, and contract documents for DOT Contract No. 250042, for the South Coast Landfill Final Closure Construction Project. The South Coast Landfill (SCLF) is an inactive site (ceased fill operations in 2000) located on 47.65 acres, of which approximately six acres were utilized for non-hazardous waste refuse disposal operations. The site is owned and was operated by DOT from 1970 through 2000. During that time, the SCLF accepted only non-hazardous solid waste. A transfer station operated by private enterprise currently operates on the property. Closure waste discharge requirements were issued by the North Coast Regional Water Quality Control Board in June 2021 and the closure project is now ready for construction. The updated Final Closure/Post-Closure Maintenance Plan was approved by CalRecycle in February 2024. A landfill consultant agreement to perform construction management and construction quality assurance services to meet California Code of Regulations Title 27 requirements was previously approved by the Board. This project has been bid on two occasions previously; however, bids received were higher than the available funding on both occasions. Staff believes adequate funding is now available in the South Coast Landfill Closure Account within the Landfill Closure Fund. Estimated project costs for Fiscal Year (FY) 2025/26 have been budgeted through Budget Unit 4511 and the remaining project costs will be budgeted in FY 2026/27.
Alternative Action/Motion:
Postpone award of the contract and delay commencement of construction, which will be out of compliance with state law.
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: District 5
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Landfill Closure Fund (BU 4511) |
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current f/y cost: $3,500,000 (Estimated) |
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budget clarification: Funding for the entire project is available in the Landfill Closure Fund, South Coast Landfill Closure Account. The remaining project amount will be budgeted in FY 26/27. |
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annual recurring cost: Remaining project costs of $3,000,000 (Estimated) will be budgeted in FY 26/27 |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: N/A |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Steve Dunnicliff, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Adopted |
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Date: October 7, 2025 |
Executed Item Type: Resolution |
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Number: 25-163 |
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