To: Board of Supervisors
From: Cannabis
Meeting Date: December 6, 2022
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Department Contact: |
Kristin Nevedal |
Phone: |
707-234-6680 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Agreement with Carahsoft to Provide Accela Civic Application Cannabis Services and Implementation Support in the Amount $455,373.87, Effective Upon the Date of Execution for a Duration of Thirty-Six Months
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Recommended Action/Motion:
recommendation
Approval of agreement with Carahsoft to Provide Accela Civic Application Cannabis Services and implementation support in the amount $455,373.87, effective upon the date of execution for a duration of thirty-six months; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
On September 22, 2020, the Board of Supervisors directed the Executive Office and Planning and Building Services to engage with Information Technology consultant to develop a fully digital submission portal capable of instantaneously generating accurate status reports for staff, applicants and the public.
On May 4, 2021, the Mendocino County Board of Supervisors directed staff to have all County-wide public facing services/permit application be made available online by the end of the 2021 calendar year, starting with Planning and Building Services (PBS) and Cannabis as a priority.
Summary of Request:
On August 2, 2021, the Mendocino Cannabis Department (MCD) and Informational Technology (IT) launched the MC Portal, a Phase 1 & 2 re-application portal. The MC Portal was developed by IT to support the MCD’s ability to electronically receive application materials directly into a secured file management system capable of migrating the submitted files into TRAKiT, the County’s permit tracking platform.
The MC Portal streamlined the way the MCD received Phase 1 & 2 re-application materials by: eliminating the need for staff to gather submitted materials from the MCD’s general email inbox and eliminating the need for staff to electronically file application materials in preparation to be assigned for review.
In the fall of 2021, the MCD applied for Local Jurisdiction Assistance Grant Program (LJAGP) funding and included in the LJAGP application, multiple upgrades to the MC Portal and TRAKiT. Because the development needs of the MCD are extensive, IT staff began researching off-the-shelf solutions and discovered Accela which offers digital solutions to local and state governments to ease commercial cannabis program implementation. The Accela platform provides scalable SaaS applications, mobile apps, data analytics, and task management.
Alternative Action/Motion:
Provide alternative direction to staff.
Does This Item Support the General Plan? N/A
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: LJAGP Grant Funding |
budgeted in current f/y: Yes |
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current f/y cost: $455,373.87 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: N/A |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Steve Dunnicliff, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status:Approved |
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Date: December 6, 2022 |
Executed Item Type: Agreement Number: 22-280 |
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