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File #: 19-0385    Version: 1 Name:
Type: Resolution Status: Approved
File created: 4/22/2019 In control: Human Resources
On agenda: 5/14/2019 Final action: 5/14/2019
Title: Discussion and Possible Action Including Adoption of Resolution Amending the Position Allocation Table as Follows: Assessor, Budget Unit 1120 - Delete 1.0 FTE Staff Assistant I, Add 1.0 FTE Staff Assistant II; County Clerk-Election, Budget Unit 1410 - Delete 1.0 FTE Staff Assistant I, Add 1.0 FTE Staff Assistant II (Sponsor: Human Resources)
Sponsors: Human Resources, Heidi Dunham
Attachments: 1. Resolution 19-183

 

To:  Board of Supervisors

FromHuman Resources

Meeting DateMay 14, 2019

 

Department Contact:  

Heidi Dunham

Phone: 

234-6600

Department Contact:  

Tim Mitchell

Phone: 

234-6600

 

Item Type:   Regular Agenda

 

Time Allocated for Item: 15 min.

 

 

Agenda Title:

title

Discussion and Possible Action Including Adoption of Resolution Amending the Position Allocation Table as Follows: Assessor, Budget Unit 1120 - Delete 1.0 FTE Staff Assistant I, Add 1.0 FTE Staff Assistant II; County Clerk-Election, Budget Unit 1410 - Delete 1.0 FTE Staff Assistant I, Add 1.0 FTE Staff Assistant II

(Sponsor: Human Resources)

End

 

Recommended Action/Motion:

recommendation

Adopt the Resolution amending the Position Allocation Table as follows:  Assessor, Budget Unit 1120 - delete 1.0 FTE Staff Assistant I, add 1.0 FTE Staff Assistant II; County Clerk-Election, Budget Unit 1410 - delete 1.0 FTE Staff Assistant I, add 1.0 FTE Staff Assistant II; and authorize the Chair to sign same.

End

 

Previous Board/Board Committee Actions:

On June 19, 2018, the Board of Supervisors adopted the Master Position Allocation Table for FY 2018 - 2019 Budget, Resolution No. 18-086.                     

 

Summary of Request

The Human Resources Department is charged, as part of the overall maintenance of the classification and compensation plan, to evaluate current classifications, create new classifications (including appropriate salary levels), reclassify positions, examine requests for salary grade adjustments, analyze allocations, and make recommendations for additions, modifications, and corrections.

 

The Assessor-Clerk-Recorder has requested the deletion of 2.0 FTE Staff Assistant I positions from the department’s current allocation.  In turn, the department would like to add 2.0 FTE Staff Assistant II positions.  Staff Assistant I is an entry-level classification requiring no prior experience.  It is limited in both scope and technical application.  This action allows the Assessor-Clerk-Recorder to assign higher-level projects and ongoing daily tasks that would be considered out of class for the current Staff Assistant allocations.  Reallocating the positions to Staff Assistant II also gives the Assessor-Clerk-Recorder the flexibility to fill positions at the II level, or alternatively bring in a Staff Assistant I as a trainee and eventually promote that individual.

 

The fiscal impacts shown below are based on Step 5 of the salary grades and include the cost of benefits.  The department is prepared to absorb the increased costs this fiscal year through salary savings resulting from existing vacancies.

 

Alternative Action/Motion:

Do not adopt the Resolution and provide direction to staff.                     

 

Supervisorial District:  All

                                          

vote requirement:  Majority

                                          

 

 

Supplemental Information Available Online At: N/A

 

Fiscal Details:

Source of Funding: Budget Units 1120 & 1410

Budgeted in Current F/Y: No

Current F/Y Cost: $9,372 ($865 Increase) Per Position

If No, Please Describe: The requesting  department is prepared to absorb the  additional cost within the existing fiscal year’s  budget allocations.

Annual Recurring Cost: $60,918 ($5,624 Increase)    Per Position

Revenue Agreement: N/A

 

Budget Clarification: The two positions in question are General Fund.

Agreement/Resolution/Ordinance Approved by County Counsel: Yes

 

CEO Liaison: Janelle Rau, Deputy CEO

 

 

CEO Review: Yes 

 

 

CEO Comments:

 

 

FOR COB USE ONLY

Executed By: Lindsey Dunham, Deputy Clerk I

Final Status:Adopted

Date: May 15, 2019

Executed Item Number: Resolution   Number: 19-183