To: Board of Supervisors
From: Information Technology
Meeting Date: December 19, 2023
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Department Contact: |
Tony Rakes |
Phone: |
707-234-6348 |
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Department Contact: |
Jesica Sandoval |
Phone: |
707-234-6348 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of First Amendment to BOS Agreement No.23-170 (Second Amendment to PA Agreement No.23-72) with ClientFirst Consulting Group, LLC, DBA ClientFirst Technology Consulting in the Amount of $48,850 for a New Total of $108,810 to Provide Additional Services Related to the Inventory and Audit of Telecommunications Services, and Extending the End Date from December 31, 2023, to June 30, 2024
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Recommended Action/Motion:
recommendation
Approve first amendment to BOS Agreement No. 23-170 (second Amendment to PA Agreement No.23-72) with ClientFirst Consulting Group, LLC, DBA ClientFirst Technology Consulting in the amount of $48,850 for a new total of $108,810 to provide additional services related to the inventory and audit of telecommunications services, and extending the end date from December 31, 2023, to June 30, 2024; authorize the Chief Executive Officer or their designee to sign any future amendments to the Agreement that do not alter the fiscal aspect of the Agreement; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
On September 26, 2023 the Board approved BOS Agreement No. 23-170 (first amendment to PA Agreement No. 23-72 for continued services related to the inventory and audit of telecommunications services.
Summary of Request:
In April 2023, the Executive Office - Information Technology Division executed agreement no. PA 23-72 with ClientFirst Technology Consulting to perform a detailed telecommunications billing audit, inventory, and services review to identify ongoing cost reduction opportunities.
During this process, ClientFirst identified additional cost reduction and savings opportunities related to the replacement of the existing telecommunications PRI lines using SIP services, the reduction of the number of PRI lines subscribed to, and the centralization of these lines. This centralization and service change approach is the current best practices and gains significant efficiency of scale for the County operation. The modifications and changes needed are complex and require focus and available time of the team involved.
The scope also includes the process of canceling POTS lines that are no longer needed, removal of these lines from the AT&T billing, coordination with the County, AT&T, and the County's telephone system service provider, as well as the change from PRIs to SIP. To address this need, ClientFirst developed a project scope addendum to provide the County with the needed assistance to complete the Audit and Line Restructuring activities.
The Executive Office - Information Technology Division is recommending an increase of $48,850 and extending the termination date to June 30, 2024 for completion of additional project activities.
Alternative Action/Motion:
Do not approve and provide direction to staff.
Does This Item Support the General Plan? N/A
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: IT Reserve, Project IT054 |
budgeted in current f/y: Yes |
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current f/y cost: $83,853.75 |
if no, please describe: |
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annual recurring cost: N/A |
revenue agreement: No |
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budget clarification: N/A |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Executive Office |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: December 19, 2023 |
Executed Item Type: Agreement Number: 23-170-A1 |
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