To: Board of Supervisors
From: Transportation
Meeting Date: July 10, 2018
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Department Contact: |
Howard N. Dashiell |
Phone: |
463-4363 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of Resolution Approving Department of Transportation Agreement Number 180031, Professional Services Agreement with MGE Engineering, Inc., in the Amount of $63,176 for Construction Management Services for the Term Starting Upon Execution of the Agreement Through December 31, 2019, and Authorizing an Additional Contingency Amount of $6,300 for the Laytonville Pedestrian Bridge Replacement over Ten Mile Creek on Branscomb Road, County Road 429, at Milepost 25.41 (Laytonville Area)
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Recommended Action/Motion:
recommendation
Adopt Resolution approving Department of Transportation Agreement Number 180031, Professional Services Agreement with MGE Engineering, Inc., in the amount of $63,176 for construction management services for the term starting upon execution of the Agreement through December 31, 2019, and authorizing an additional contingency amount of $6,300 for the Laytonville Pedestrian Bridge over Ten Mile Creek on Branscomb Road, County Road 429, at milepost (MP) 25.41 (Laytonville area); and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
By Resolution 09-240 (October 27, 2009), the Board of Supervisors (BOS) approved this project for construction of a ± 120 foot long by 8 foot wide pedestrian bridge over Ten Mile Creek along Branscomb Road. By Resolution No. 12-015 (January 24, 2012), BOS approved BOS Agreement No. 12-010/DOT Agreement No. 110059 with Rau and Associates, Inc., for professional civil and geotechnical engineering and environmental services. By Resolution No. 13-019 (February 26, 2014), BOS approved Amendment No. 2. By Resolution No. 14-035 (March 11, 2014), BOS approved Amendment No. 3 with $20,000 in contingencies which allowed for Amendments Nos. 4, 5 and 6. By Resolution No. 14-166 (December 16, 2014), BOS adopted an Initial Study/Mitigated Negative Declaration and a Mitigation Monitoring and Reporting Program for this project under California Environmental Quality Act Requirements. By Resolution No. 15-090 (June 16, 2015), BOS approved Amendment No. 7 for an additional $66,993 for plans, specifications, and estimate. By Resolution 16-142 (December 6, 2016), BOS approved the Department of Transportation to Advertise for Bids and Award Department of Transportation Contract Number 160078; however, the contract was not awarded because the lowest bid exceeded the engineer’s estimate by $209,055 0r 141%. By Resolution 17-199 (December 19, 2017), BOS approved the Department of Transportation to Advertise for Bids and Award Department of Transportation Contract Number 160078 for the construction of the Pedestrian Bridge over Ten Mile Creek on Branscomb Road.
Summary of Request:
There is a need for construction management services for the construction phase of the project. DOT has insufficient engineering staff to perform the work in a timely manner and therefore requires professional, expert, and technical services of a temporary nature. DOT has undergone a qualification based selection process to find a consultant who can perform the construction engineering work and has selected MGE based on their qualifications. DOT Agreement No. 180031 provides for specialized consultant services with MGE for construction management of the Laytonville Pedestrian Bridge over Ten Mile Creek on Branscomb Road project in the amount of $63,176. Costs of the construction phase of the project are to be funded with Federal Transportation Enhancement Activities funds administered through the State Transportation Improvement Program, Mendocino Council of Governments (MCOG) funds and the Road Fund, Budget Unit (BU) 3041. DOT also believes it is prudent to request a contingency in the amount of $6,300 in order to facilitate timely completion of the work.
Alternative Action/Motion:
Postpone award of DOT Agreement No. 180031.
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: Budget Unit 3041 |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $31,588 Local Share, Estimated Costs of $63,176 ($6,300 contingency if needed) anticipated to be 50% reimbursable through MCOG |
Annual Recurring Cost: N/A |
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Supervisorial District: District 3 |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Steve Dunnicliff, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Meribeth Dermond |
Final Status:Adopted |
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Date: July 10, 2018 |
Executed Item Number: Resolution Item Number: 18-096 |
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Executed Item Number: Agreement Item Number:18-110 |
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Note to Department Number of Original Agreements Returned to Dept: Two Original Agreement Delivered to Auditor? Yes |
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