To: Board of Supervisors
From: Executive Office
Meeting Date: October 16, 2018
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization for the Facilities and Fleet Division Manager to Establish Capital Improvement Projects for the Removal of a Decaying Oak Tree and Maintenance of a Healthy Oak at the Sheriff’s Substation in Willits, Estimated at $10,000; Removal of Dead Wood from the Two Historic Magnolia Trees at the Ukiah Courthouse, Estimated at $7,000; and the Emergency Replacement of Cooling Equipment for the Administration Center Server Room, estimated at $40,000
End
Recommended Action/Motion:
recommendation
Authorize the Facilities and Fleet Division Manager to establish Capital Improvement Projects for the removal of a decaying oak tree and maintenance of a healthy oak at the Sheriff’s Substation in Willits, estimated at $10,000; removal of dead wood from the two Magnolia trees at the Ukiah Courthouse, estimated at $7,000 and the emergency replacement of cooling equipment for the Administration Center server room, estimated at $40,000.
End
Previous Board/Board Committee Actions:
Approval of the 2018-2019 Capital Improvement Budget including allocation of $30,000 for County wide tree removal program and $100,000 for County wide HVAC system upgrades.
Summary of Request:
The week of August 26th, 2018 a large limb fell from the very large Valley Oak tree at the southwest corner of the Sheriff’s substation lot on Lenore Street in Willits damaging a fence. An arborist has assessed the tree, and recommends removal. A large oak adjacent to the substation building was found to be in good condition but in need of weight reduction. This project will include the work needed on both trees. An arborist evaluation of the Magnolia trees at the courthouse was conducted upon receipt of public concerns and removal of dead wood over 1” has been recommended. On October 1, staff identified cooling problems in the Administration Center server room; it was determined that two of the three cooling compressors had failed. This project includes various temporary measures to maintain acceptable temperatures for the servers, replacement of the failed compressors and the installation of Delta temperature controls, sensors and monitoring equipment for the server room cooling systems.
Annual Budgeting for the Capital Improvement Fund includes allocations for maintenance and upkeep projects that are not know when the budget is created. In this year these have been divided into general categories for greater clarity; the categories are:
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Unanticipated Capital Projects |
$50,000 ($0 remaining) |
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Painting and Exterior Maintenance |
$50,000 ($10,000 remaining) |
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County-Wide Tree Removal Program |
$30,000 |
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Roof Repairs |
$100,000 |
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ADA Improvements |
$25,000 ($5,000 remaining) |
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HVAC Systems Upgrades and Replacement |
$100,000 (Approx. $66,000 remaining) |
Individual projects are created as the need arises and budgeted from these allocations based on estimates from the Facilities and Fleet Division. Facilities and Fleet recommends budgeting for these projects from the County wide tree removal program and HVAC upgrade/replacement programs.
Alternative Action/Motion:
Direct staff to identify alternative funding sources for these projects.
Supplemental Information Available Online at: N/A
Fiscal Impact:
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Source of Funding: 1710 Capital Improvement |
Budgeted in Current F/Y: Yes |
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Current F/Y Cost: $57,000 |
Annual Recurring Cost: None |
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Supervisorial District: All |
Vote Requirement: Majority |
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Agreement/Resolution/Ordinance Approved by County Counsel: No
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Meribeth Dermond |
Final Status:Approved |
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Date: October 17, 2018 |
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