To: BOARD OF SUPERVISORS
From: Library
Meeting Date: June 2, 2026
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Department Contact: |
Mellisa Hannum |
Phone: |
707-882-3114 |
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Department Contact: |
Kelly Hansen |
Phone: |
707-234-2872 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Third Amendment to Agreement No. BOS-22-133 with Imperial County Office of Education (ICOE), in the Amount of $269,244.80 for a New Total of $487,074.80, for the Provision, Installation, and Maintenance of Advanced Network (Data) Services to County Library Sites, and Application for E-Rate and California Teleconnect Fund (CTF) Discounts, Effective FY 26-27 through FY 30-31
End
Recommended Action/Motion:
recommendation
Approve third amendment to Agreement No. BOS-22-133 with Imperial County Office of Education (ICOE), in the amount of $269,244.80 for a new total of $487,074.80, for the provision, installation, and maintenance of advanced network (data) services to County Library sites, and application for e-rate and California Teleconnect Fund (CTF) Discounts, effective FY 26-27 through FY 30-31; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
Approved Agreement 22-133-A2 on July 8, 2025.
Approved Agreement 22-133-A1 on March 26, 2024: item 3j.
Approved Letter of Agency on September 26, 2023: item 3m.
Approved Agreement 22-133 on June 7, 2022: item 3z.
Summary of Request:
In 2019, the Mendocino County Board of Supervisors authorized the Library’s participation in a statewide initiative to upgrade library broadband services. Through the Board‑approved Letters of Agency, Mendocino County Library was included in CENIC’s competitive RFP process to secure high‑speed broadband. This process resulted in an agreement to deliver broadband to all County Library branches.
Subsequently the County entered into service agreements with Columbia Telecommunications Corporation (CTC), which later transitioned to the Imperial County Office of Education (ICOE), to manage E‑rate filings, CTF processes, and quarterly billing. ICOE now oversees E‑rate and CTF administration for the Library for as long as the program continues and the Library remains a participant.
The estimated cost for broadband for the six branches over the next five years (FY 26-27 through FY 30-31) is $269,244.80 prior to all grants and discounts. The estimated costs taking into account all grants and discounts due to the E-Rate and CTF discount process for the five year period (FY 26-27 through FY 30-31), is approximately $21,797.48. It is important to note that the discounts, estimated at $247,447.32, are applied at a delayed pace to billing and thus the Library has been advised to budget the full annual cost of the contract prior to discounts.
A summary of the annual invoices received discounts and grants and actuals paid by the Library can be found below.
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Fiscal Year |
Total Invoiced |
Total Discounts & Grants |
Total Paid by Library |
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FY25-26 |
$22,838.39 |
$16,882.22 |
$5,956.17 |
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FY24-25 |
$55,470.00 |
$22,390.64 |
$33,079.36 |
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FY23-24 |
$53,805.65 |
$26,925.72 |
$26,879.93 |
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FY22-23 |
$38,253.64 |
0 |
$38,253.64 |
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$170,367.68 |
$66,198.58 |
$104,169.10 |
The Library is requesting approval of the ICOE Amendment to continue providing the Library with the aggregator service. The Library plays a vital role in providing highspeed broadband access to residents throughout our County, and participation in the CENIC network consortium allows this to be provided at a lower cost helping to further the County’s Strategic Plan goal of an Effective County Government.
Alternative Action/Motion:
Provide alternate direction to staff.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: https://californialibraryconnect.org
Fiscal Details:
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source of funding: BU 6110 / LB |
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current f/y cost: |
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budget clarification: The Library will budget the full annual cost of $53,848.96 for FY26-27 with the expectation of receiving the estimated grant ($4,000), E-rate subsidy ($44,864.06) and CTF subsidy ($2,225.40) as discounts are applied at a delayed pace to billing. The total estimated annual cost after discount are applied for FY26-27 is $2,759.50. The total cost of the FY26-31 amendment is $269,244.80 and a total estimated cost after discounts of $21,797.48. |
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annual recurring cost: Yes |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Steve Dunnicliff, Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: June 2, 2026 |
Executed Item Type: Agreement |
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Number: 22-133-A3 |
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