To: BOARD OF SUPERVISORS
From: Library
Meeting Date: April 22, 2025
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Department Contact: |
Mellisa Hannum |
Phone: |
707-882-3114 |
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Department Contact: |
Barb Chapman |
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707-367-8216 |
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Item Type: Regular Agenda |
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Time Allocated for Item: 30 Minutes |
Agenda Title:
title
Discussion and Possible Action Including Acceptance of an Update on the 2021 Ukiah Library Needs Assessment, Current Cost Model Options, and Direction to Staff for the Ukiah Library Feasibility Study (at No Cost to the General Fund) to Investigate Three Possibilities: Adding a Second Floor to the Current Branch, Replacing the Current Branch at its Existing Location with a New Two-Story Library, and Building a New Library Branch with Parking at a New Location
(Sponsor: Library)
End
Recommended Action/Motion:
recommendation
Accept update on the 2021 Ukiah Library Needs Assessment, current cost model options, and provide direction to staff, to proceed with a feasibility study (at no cost to the General Fund) to investigate three possibilities: adding a second floor to the current branch, replacing the current branch at its existing location with a new two-story library, and building a new library branch with parking at a new location.
E
Previous Board/Board Committee Actions:
The Library Advisory Board presented an update and shared the Ukiah Library Needs Assessment and the need for a feasibility study for a larger main branch: October 17, 2023: item 4a; the Board approved expending $100,000 for the feasibility study for Fiscal Year 2024-2025.
Summary of Request:
The population of the City of Ukiah is about 16,000 and swells to about 35,000 during the week. Many residents, workers, and visitors who come to Ukiah use the Ukiah Library. The Library is located downtown and is the closest library branch to approximately 44,000 residents from Ukiah residents and the surrounding areas. The Ukiah Library is the only branch besides Laytonville that does not have a community meeting and event room. It is also the busiest branch with the most visitors, item checkouts, computer users, public programs, has operations for the Bookmobile and Library Outreach taking place at the branch, county-wide library delivery, and it’s the main location for library administration.
In 2021 the Friends of the Ukiah Library hired ArchNexus architectural group to complete a needs assessment which confirmed that the branch would ideally be at least 20,000 square feet, compared to the current 14,410 square feet with 11,015 square feet on the main floor available to the public. The Library Advisory Board shared the needs assessment with the Board of Supervisors in 2023 and is supportive of expanding the size of the Ukiah Library. The Library’s Measure O tax passed in November of 2022 and started providing funds in the third quarter of 2023. Forty percent of Measure O funds are allocated specifically for library capital investments. To date the fund’s total is $3,437,462 and allows the Library to fund current projects and the next steps for the expansion of the Ukiah Library. The Measure O Capital Investment funds is budgeting for revenue of $1,887,348 next fiscal year.
The Needs Assessment includes a list of recommended next steps in order of execution, as follows: (1) Potential Partner and Location Feasibility Study, (2) Real Estate New Site and Adjacent Site Purchase Feasibility Study, (3) Second Level Addition Structural Feasibility and Cost Study, (4) SEED Certified Community Outreach, (5) Architectural Programming, (6) Design, (7) Construction. At this time, the adjacent site is no longer available.
This fiscal year, the Board of Supervisors approved a budget of $100,000 for a feasibility study for the expansion of the branch. To assist in the deciding the parameters of the feasibility of library expansion choices, Jayson Architecture will present on contemporary libraries and an up-to-date cost model which outlines two options. The Library would like to proceed with a feasibility study to investigate three possibilities: adding a second floor to the current branch, replacing the current branch at its existing location with a new two-story library, and building a new library branch with parking at a new location. The Library is seeking direction from the Board of Supervisors for the focus of the Ukiah Library expansion feasibility study.
Alternative Action/Motion:
Do not accept and provide alternative direction.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: www.mendolibrary.org <http://www.mendolibrary.org>
Fiscal Details:
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source of funding: Measure O |
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current f/y cost: $100,000 for feasibility study |
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budget clarification: Study budgeted in the current FY and proposed for next FY. The up-to-date cost model indicates that total costs of an actual expansion of the Ukiah library may be up to $38.6 million. |
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annual recurring cost: TBA |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: N/A
CEO Liaison: Executive Office
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Deputy Clerk |
Final Status: Item Status |
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Date: Date Executed |
Executed Item Type: item |
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Number: |
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