To: BOARD OF SUPERVISORS
From: Supervisor Mulheren
Meeting Date: November 5, 2024
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Department Contact: |
Supervisor Mulheren |
Phone: |
707-463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Adoption of a Proclamation Recognizing November 18th through November 22nd, 2024, as California Clerk of the Board of Supervisors Week
(Sponsor: Supervisor Mulheren)
End
Recommended Action/Motion:
recommendation
Adopt Proclamation recognizing November 18th through November 22nd, 2024, as California Clerk of the Board of Supervisors Week; and authorize the Chair to sign same.
End
Previous Board/Board Committee Actions:
None.
Summary of Request:
The Clerk of the Board performs a variety of administrative duties, including preparing, scheduling, and managing Board agendas for the Board of Supervisors (BOS) and their affiliated Standing Committees; reviewing and processing of all agenda items submitted by County Departments and the Board of Supervisors; providing training to employees on use of the agenda item submission software and serving as the direct support contact for that program; carrying out records execution and oversees records management, including resolutions, ordinances, and minutes dating back to the founding of Mendocino County in 1850; working towards digitization of historical records for easier public access; maintaining permanent records for nearly 60 County boards, committees, and commissions, including current membership, governance and foundational documents, generating oaths of office, posting of vacancy notices and other information as may be required by each board; preparing and verifying information providing in the Local Appointments List as required by state law; processing of all assessment appeals for the County, involving working closely with the Assessor-Recorder’s office, maintaining appeal records and ensuring they are complete and correct; preparing forms, managing agendas, clerking meetings, and writing minutes for the Assessment Appeals Board; scheduling, managing agendas, clerking meetings, and writing minutes for the City Selection Committee; directly handling all California Public Records Act requests relating to the Clerk of the Board or the Board of Supervisors, and ensuring that such requests are responded to in a timely manner; working with all County departments, County Counsel, and newspapers of general circulation to ensure that all public and legal notices are published as required by law to alert the community of important hearings, County ordinances, or other events; transmission of all such records to the appropriate agency for codification; preparing proclamations for the Board of Supervisors to recognize various noteworthy or historic events, groups, or individuals; receiving and processing applications related to Williamson Act contracts, working closely with Planning and Building Services and the Assessor/Clerk-Recorder; filing annual Rosters of Public Agencies for multiple agencies within the County; and more.
This department is comprised of two dedicated individuals who work tirelessly, often behind the scenes, on special projects and distribution of critical correspondence, while actively engaging with members of the public. They are both committed, essential, and necessary to ensure the smooth operation and facilitation of County business, while also maintaining the formal record of events effecting all residents in Mendocino County.
Alternative Action/Motion:
Do not adopt the proclamation.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: CCBSA Website <https://www.ccbsa.info/what-is-a-cob->
Fiscal Details:
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source of funding: N/A |
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current f/y cost: N/A |
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budget clarification: N/A |
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annual recurring cost: N/A |
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budgeted in current f/y (if no, please describe): N/A |
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revenue agreement: N/A |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: N/A
CEO Liaison: Darcie Antle, CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Adopted |
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Date: November 5, 2024 |
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