To: Board of Supervisors
From: Executive Office
Meeting Date: August 29, 2023
|
Department Contact: |
Tim Hallman |
Phone: |
707-463-4441 |
|
Item Type: Consent Agenda |
|
Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Fourth Amendment to BOS Agreement No. 06-124 with Tyler Technologies Inc., Related to the Information Technology Master Plan Initiative #13 - Finance System Improvements - Payroll/Timekeeping Improvements, in the Amount of $101,380, for a New Total Contract Amount of $819,450, Effective Upon Full Execution Through November 7, 2023
End
Recommended Action/Motion:
recommendation
Approve fourth Amendment to BOS Agreement No. 06-124 with Tyler Technologies Inc., related to the Information Technology Master Plan Initiative #13 - Finance System Improvements - Payroll/Timekeeping Improvements, in the amount of $101,380, for a new total contract amount of $819,450, effective upon full execution through November 7, 2023; authorize the Chief Executive Officer or designee to sign any future amendments that do not increase the total contract amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
On June 27, 2006, the Board of Supervisors approved Agreement No. BOS-06-124 with Tyler Technologies Inc. to purchase and install Munis as the County’s new Finance/Payroll/HR System.
In November 2018, the Board of Supervisors Approved the IT Master Plan, which listed Finance System
Improvements as a Mission Critical Initiative (No. 13 on the Mendocino County Information Technology
Master Planning Budget spreadsheet, which is updated and provided to the Board of Supervisors via the
Quarterly Budget).
On September 22, 2020, the Board of Supervisors approved the First Amendment to Agreement No. BOS- 06-124 in the amount of $42,365 for additional services and staff training for the ExecuTime Human Capital Management Services.
On August 3, 2021, the Board of Supervisors approved the Second Amendment to Agreement BOS-06-124 in the amount of $67,340 to cover additional costs associated with new services related to IT Master Plan projects and initiatives.
On April 19, 2022, the Board of Supervisors approved the Third Amendment to Agreement BOS-06-124 in the amount of $48,690 for additional updates, including serval updates for payroll and costs for the Planned Annual Continuing Education program.
Summary of Request:
The Board of Supervisors approved use of Munis Software as the County’s Finance System beginning in June 2006. Updates and improvements were added via Amendments 1 through 3, from 2018 to 2022, including approval of the IT Master Plan, the addition of services and staff training for the ExecuTime Human Capital Management Services, the addition of new services related to IT Master Plan projects and initiatives, and updates to payroll and costs for the Planned Annual Continuing Education program.
The proposed Amendment 4 to Agreement No. BOS-06-124 updates the Investment Summary to include additional funds for remote implementation, project management, and time and attendance implementation consulting.
Alternative Action/Motion:
Return to staff for alternative handling.
Does This Item Support the General Plan? Yes
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
|
source of funding: BU 0717, 86-2189 |
budgeted in current f/y: Yes |
|
current f/y cost: $819,450 for the term of the Agreement. |
if no, please describe: |
|
annual recurring cost: TBD |
revenue agreement: No |
|
budget clarification: N/A |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
|
CEO Liaison: Executive Office |
|
|
|
CEO Review: Yes |
|
|
CEO Comments:
FOR COB USE ONLY
|
Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
|
Date: August 29, 2023 |
Executed Item Type: Agreement Number: 06-124-A4 |
|
|
|
|
|
|