To: BOARD OF SUPERVISORS
From: Information Technology
Meeting Date: February 11, 2025
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Department Contact: |
Jesica Sandoval |
Phone: |
707-234-6348 |
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Department Contact: |
Katherine Waddington |
Phone: |
707-234-6348 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Agreement (Second Amendment to PA Agreement No. 24-54) with ClientFirst Consulting Group, LLC, DBA ClientFirst Technology in the Amount of $75,000 for a New Total of $105,000 to Provide Continued Consulting Services Related to Implementation Project Management Oversight with Munis Improvements
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Recommended Action/Motion:
recommendation
Approve Agreement (second amendment to PA Agreement No. 24-54) with ClientFirst Consulting Group, LLC, DBA ClientFirst Technology in the amount of $75,000 for a new total of $105,000 to provide continued consulting services related to Implementation Project Management Oversight with Munis Improvements; authorize the Chief Executive Officer or designee to sign any future amendments that do not increase the total contract amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
In June 2022, ClientFirst was one of three vendors prequalified through a competitive process for information technology project management and technical assistance services.
On February 28, 2024, the Purchasing Agent approved Agreement No. PA-24-54 with a total contract amount of $30,000 for Munis Improvements. On May 14, 2024, The Purchasing Agent approved the first amendment to Agreement No. PA-24-54 extending the term from June 30, 2024, to June 30, 2025.
Summary of Request:
The Executive Office - Information Technology Division is recommending a contract increase of $75,000 for project management and technical assistance service needs for additional Munis improvement projects in FY 24-25.
This contract will support efforts to implement best practice processes within the Tyler Munis finance system, utilize unused/underutilized program modules, and streamline department workflows. To date, this contract has assisted with improvements to bank reconciliation, payroll processes, system permissions, and budget entry. Approval of this contract amendment will result in further system utilization and improvements to, invoice entry, budget adjustments, capital budget management, budget scenario module, and role-based access permissions, among others.
Alternative Action/Motion:
Do not approve and provide direction to staff.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: BU 0717 |
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current f/y cost: $75,000.00 |
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budget clarification: $30,000.00 expended to date, $75,000 increase for a total of $105,000.00 FY 24-25 |
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annual recurring cost: N/A |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Tony Rakes, Acting Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: February 11, 2025 |
Executed Item Type: Agreement |
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Number: 25-012 |
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