To: BOARD OF SUPERVISORS
From: Executive Office
Meeting Date: April 22, 2025
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Department Contact: |
Scott Morgan |
Phone: |
707 467-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Agreement with Toshiba Business Solutions (Toshiba) in the Amount of $95,000 for Continued Maintenance Services of the Multifunction Copier Devices Acquired in 2019, Effective June 30, 2024, to June 30, 2025
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Recommended Action/Motion:
recommendation
Approve Retroactive Agreement with Toshiba Business Solutions (Toshiba) in the amount of $95,000 for continued maintenance services of the multifunction copier devices acquired in 2019, effective June 30, 2024, to June 30, 2025; authorize the Purchasing Agent to execute any and all necessary documents related to the transaction; authorize the Purchasing Agent to sign any future amendments to the Agreement that do not alter the fiscal aspects of the Toshiba Maintenance contract; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
July 22, 2014: The Board of Supervisors approved an Agreement with Toshiba Business Solutions (Toshiba) for the acquisition of multifunction copier devices and maintenance services, leveraging the Los Angeles World Airports’ (LAWA) competitively awarded contract.
April 23, 2019: The Board of Supervisors approved an Agreement with Toshiba Business Solutions (Toshiba) for the acquisition of multifunction copier devices and maintenance services, leveraging the Los Angeles World Airports’ (LAWA) competitively awarded contract.
.Summary of Request:
Toshiba completed an analysis of the County’s copier fleet. Upon completion of this analysis, it was determined that the County’s fleet was in good condition and the County would not benefit from replacement. It was determined to be in the best interest of the County to enter into an agreement for maintenance services and reevaluate the replacement of the County’s copier fleet in 2025. Since then, staff turnover and a rate renegotiation resulted in the renewal of the maintenance agreement being delayed. The Purchasing Division therefore requests retroactive approval of the proposed agreement for the 2024-2025 fiscal year and continued use of maintenance services provided by Toshiba Business Solutions.
Alternative Action/Motion:
Do not approve amendment and provide alternate direction to staff.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: General Fund |
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current f/y cost: $95,000 |
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budget clarification: Contract will be paid from 1160 GS Budget. 1160 GS Budget will receive Revenue offset from all County departments based on usage. |
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annual recurring cost: 95,000 |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Darcie Antle, CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Deputy Clerk |
Final Status: Item Status |
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Date: Date Executed |
Executed Item Type: item |
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Number: |
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