To: BOARD OF SUPERVISORS
From: Executive Office and Sheriff-Coroner
Meeting Date: June 3, 2025
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Department Contact: |
Doug Anderson |
Phone: |
707-234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization to Award to and Approval of an Agreement with James Day Construction, Doing Business as Coastal Mountain Electric Incorporated in the Amount of $224,639 for the Sheriff’s Department Warehouse Project at 841 Low Gap Road in Ukiah for the Period of Sixty Calendar Days from the Date of Issuance of the Notice to Proceed; Approval of the Sheriff’s Department Warehouse Project Plans and Specifications; Approval of Expenditure of $100,000 of Unanticipated Capital Improvement Funding to Increase the Project Budget from $250,000 to $350,000
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Recommended Action/Motion:
recommendation
Authorize award to and approval of an Agreement with James Day Construction, Incorporated, doing business as Coastal Mountain Electric in the amount of $224,639 for the Sheriff’s Department Warehouse Project at 841 Low Gap Road in Ukiah for the period of sixty calendar days from the date of issuance of the notice to proceed; approve the Sheriff’s Department Warehouse Project plans and specifications; approve expenditure of $100,000 of unanticipated capital improvement funding to increase the project budget from $250,000 to $350,000; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
On February 27, 2024, the Board of Supervisors authorized the establishment of a Capital Improvement Project to complete renovations for an evidence storage facility for the Sheriff’s Office with an initial budget of $250,000. On April 23, 2024 the Board of Supervisors approved a professional services agreement with Nichols Melburg & Rosetto, AIA and Associates for design and engineering services for the Sheriff’s evidence storage facility.
Summary of Request:
The current location of Evidence Storage is no longer sufficient for the needs of the County of Mendocino’s law enforcement agencies, nor is it adequate in size. Nichols Melburg & Rosetto was retained to evaluate the space needs for the Sheriff’s evidence storage and develop options for relocating this facility. The most cost effective option was to use portions of the existing warehouse and garage facility. The project includes modifications to the layout and electrical, security and mechanical system required for the changes in use.
Invitations to bid the project were issued on April 29, 2025 and the County received four responsive bids including the low bid from Coastal Mountain Electric on May 22, 2025. In order to expedite award, staff is requesting authorization for the CEO to execute the agreement after the agreement has been fully reviewed and the contractor has supplied the required bonds and insurance certificates. The initial project was created with $250,000 of unanticipated Capital Improvement fund balance without a clear scope of the work required, the revised total project budget includes the previously approved design work, this contract, and other changes required to consolidate the remaining fleet services near the fueling station.
Alternative Action/Motion:
Do not award the contract and provide direction to staff.
Strategic Plan Priority Designation: A Safe and Healthy County
Supervisorial District: District 2
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Capital Improvements CI 1710. |
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current f/y cost: $50,000 (estimated) |
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budget clarification: This item requests an increase in the project appropriation and funding from $250,000 to $350,000 from the CI fund balance for unanticipated capital projects. |
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annual recurring cost: Relocation of evidence storage should result in a significant reduction in annual operational costs. |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: No
CEO Liaison: Darcie Antle, CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: June 3, 2025 |
Executed Item Type: Agreement |
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Number: 25-061 |
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