To: BOARD OF SUPERVISORS
From: Cannabis
Meeting Date: July 23, 2024
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Department Contact: |
Sara McBurney |
Phone: |
707-234-6680 |
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Department Contact: |
Steve Dunnicliff |
Phone: |
707-463-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Agreement with Visionary Integration Professionals (“VIP”) in an Amount Not to Exceed $508,810 to Provide Enhancements and Efficiencies to the Accela Licensing Software
End
Recommended Action/Motion:
recommendation
Approve Agreement with Visionary Integration Professionals (“VIP”) in an amount not to exceed $508,810 to provide enhancements and efficiencies to the Accela licensing software; and authorize Chair to sign the same.
End
Previous Board/Board Committee Actions:
On December 5, 2023, the County of Mendocino Standard Services Agreement (PA #24-35) was executed with the Visionary Integration Professionals (“VIP”).
Summary of Request:
The Cannabis Department went live with Accela licensing software on June 1, 2023. The attached scope of work, funded by the recent Local Jurisdiction Assistance Grant Program (“LJAGP”) amendment, will provide much needed enhancements and efficiencies to the already existing software. In addition to the enhancements and efficiencies, this agreement allows 150 hours in Monthly Maintenance and Support hours with Visionary Integration Professional (“VIP”). This agreement will provide a single point of contact for general inquiries, provide subject matter expertise for the triage of issues and troubleshooting, management of Accela Support Issues, and any configuration updates to the software.
VIP will provide hourly assistance for mutually agreed upon enhancements and shall provide services and staff on a time and materials basis to accomplish the following tasks: Project Management, New Record Types (5), Changes and Updates to Batch Scripts, Update Custom Fields, Script changes for the custom field changes, Changes to the Renewal Record Workflow Changes for AV (Back-office) Page Flow Changes for ACA (Public User), New Notifications for Treasurer-Tax Collector, New Payment Adapter Configuration, and the integration of a DocuSign Interface. These changes will help streamline Cannabis Cultivation Business Licensing, increased inter Departmental collaboration, and allow for an overall better public user experience.
Alternative Action/Motion:
Do not approve Agreement and provide alternative direction to staff.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: G21-017 LJAGP Grant Program |
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current f/y cost: Yes |
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budget clarification: No |
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annual recurring cost: No |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: N/A
CEO Liaison: Executive Office
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: July 23, 2024 |
Executed Item Type: Agreement |
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Number: 24-127 |
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