To: Board of Supervisors
From: Executive Office
Meeting Date: February 26, 2019
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Department Contact: |
Steve Dunnicliff |
Phone: |
463-4441 |
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Department Contact: |
Doug Anderson |
Phone: |
234-6054 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Authorization for the Facilities and Fleet Division Manager to Establish Capital Improvement Projects for Water Damage Repairs at the Willits Integrated Services Center (WISC) in the Amount of $20,000; Security Improvements to Juvenile Hall in the Amount of $50,000; and Ceiling Insulation Encapsulation at Children and Family Services in the Amount of $30,000
End
Recommended Action/Motion:
recommendation
Authorize the Facilities and Fleet Division Manager to establish Capital Improvement projects for water damage repairs at the Willits Integrated Services Center (WISC) in the amount of $20,000; security improvements to Juvenile Hall in the amount of $50,000; and ceiling insulation encapsulation at Children and Family Services in the amount of $30,000.
End
Previous Board/Board Committee Actions:
Approval of the 2018-2019 Capital Improvement Budget including allocation of $50,000 for Unanticipated Capital Projects and an additional allocation of $100,000 with the first quarter budget adjustments on 11-6-2018.
Summary of Request:
Water from roof drain leaks at Building 62 of the Willits Integrated Services Center damaged sheetrock in two rooms; repairs are complete, and rooms dried out, final repairs are required before rooms can be returned to service. Operational changes implemented at Juvenile Hall (Building 33) have created the need for changes to the surveillance and alarm systems; vandalism in several of the cells requires new paint in the cells. In the Children and Family Services Building (Building 54) much of the roof structure and insulation is exposed to the work areas below. Over time, the insulation facing and joint treatment has broken down. Funding is needed to explore options and prepare a design to mitigate this issue. Annual Budgeting for the Capital Improvement Fund includes allocations for maintenance and upkeep projects that are not know when the budget is created. In this fiscal year these have been divided into general categories for greater clarity; the categories and their current budget projections are:
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Project Title |
2018-19 Adj. Budget |
Remaining Budget |
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Unanticipated Capital Projects |
$150,000 |
$103,000 |
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Painting and Exterior Maintenance |
$75,000 |
$35,000 |
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County-Wide Tree Removal Program |
$30,000 |
($4,700) |
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Roof Repairs |
$100,000 |
$100,000 |
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ADA Improvements |
$25,000 |
$ 5,000 |
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HVAC Systems Upgrades and Replacement |
$175,000 |
$64,575 |
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Admin Center Roof set-aside |
$1,709,518 |
$1,709,518 |
Individual projects are created as the need arises and budgeted from these allocations based on estimates from the Facilities and Fleet Division. Facilities and Fleet recommends budgeting for these projects from the Unanticipated Capital Projects line which will leave $3,000 in appropriations authority for future projects. The projects are fully reimbursable to BU 1710, from HHSA and the Juvenile Hall Budget Unit. Any related budget transfers or increases in appropriations authority will be brought to the Board as a component of the Mid-Year Budget Report.
Alternative Action/Motion:
Provide direction to staff.
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: 1710 Capital Improvement |
budgeted in current f/y: Yes |
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current f/y cost: $100,000 |
if no, please describe: |
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annual recurring cost: None |
revenue agreement: N/A |
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budget clarification: This item approves utilization of General Fund currently allocated within the County’s Capital Improvement Budget Unit (1710) for specific projects. BU 1710 will be reimbursed for the project expenses from HHSA and the Juvenile Hall Budget Unit; any related budget transfers or appropriations increases will be brought to the Board during the Mid Year Budget Report.
Agreement/Resolution/Ordinance Approved by County Counsel: N/A
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CEO Liaison: Janelle Rau, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Meribeth Dermond, Deputy Clerk II |
Final Status:Approved |
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Date: February 27, 2019 |
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