To: Board of Supervisors
From: Human Resources
Meeting Date: April 11, 2023
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Department Contact: |
Katie S. Ford |
Phone: |
707-234-6600 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Agreement with Virgin Pulse, Inc. in the Amount of $305,000 to Provide Wellbeing Services to County Employees for the Period of March 24, 2023 Through December 31, 2026
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Recommended Action/Motion:
recommendation
Approve Retroactive Agreement with Virgin Pulse, Inc. in the amount of $305,000 to provide wellbeing services to employees for the period of March 24, 2023 through December 31, 2026; and authorize Chair to sign same.
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Previous Board/Board Committee Actions:
On March 25, 2020 the Board approved Agreement No. 20-026 with Virgin Pulse, Inc.
Summary of Request:
Human Resources is charged with administering the Mendocino County Working on Wellness (MCWOW) program. The MCWOW program provides opportunities for wellness services for all employees and their insured family members through access to health promotion, education, assessment, activities and health coaching support with a goal towards high level wellness and reduced healthcare costs.
Recent MCWOW accomplishments include increased coaching participation, increased participation in county-wide challenges and an increase in employees meeting the CDC requirement for physical activity habits. In the past five years, the program received numerous wellness awards including recognition from CSAC and the American Heart Association.
In December of 2022 KeenanWell, consultant for the wellness program, completed a market evaluation for wellness and prevention services on behalf of the County’s wellness program. The consultant conducted an analysis of the marketplace and invited four (4) prospective vendors, including the incumbent, to submit proposals for those services. The proposals were reviewed, and Virgin Pulse was selected to receive a new 3-year contract.
Virgin Pulse is a well-established best-in-class vendor who works with other government clients. They offer a comprehensive suite of research-based wellness services, which are highly customizable. Employees will have access to individual health coaches, including nicotine replacement therapy, health risk assessments, solid mobile app technology and customized user experience that will promote and support engagement. The wellness program also has access to a host of communication pieces, administration portal and aggregate reporting.
This is a 45 month Agreement beginning on March 24, 2023 and ending on December 31, 2026. It is a Per Employee Per Year (PEPY) premium with additional costs based on utilization for coaching and nicotine replacement therapy.
Staff is requesting a retroactive approval to this Agreement due to a delay by the Contractor in requesting
revision to the contract document.
Alternative Action/Motion:
Return to Human Resources with further direction.
Does This Item Support the General Plan? Yes
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
vote requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: PW 4025 |
budgeted in current f/y: Yes |
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current f/y cost: $69,868 (est.) |
if no, please describe: |
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annual recurring cost: $76,900 |
revenue agreement: No |
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budget clarification: 45 month contract budgeted over Fiscal Years 22/23 through 26/27. |
Agreement/Resolution/Ordinance Approved by County Counsel: Yes
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CEO Liaison: Cherie Johnson, Deputy CEO |
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CEO Review: Yes |
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CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: April 11, 2023 |
Executed Item Type: Agreement Number: 23-052 |
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