To: BOARD OF SUPERVISORS
From: Executive Office
Meeting Date: July 8, 2025
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Department Contact: |
Scott Morgan |
Phone: |
707 467-4441 |
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Department Contact: |
Sara Pierce |
Phone: |
707 467-4441 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Retroactive Second Amendment to Agreement No. BOS 24-210 with Integrity Shred, LLC in the Amount of $40,000 for a Total of $120,000 for Continued On-site Secure Document and Other Media Shredding and Destruction Services and Extend the Termination Date from June 30, 2025, to June 30, 2026
End
Recommended Action/Motion:
recommendation
Approve retroactive second amendment to Agreement No. BOS 24-210 with Integrity Shred, LLC in the amount of $40,000 for a total of $120,000 for continued on-site secure document and other media shredding and destruction services and extend the termination date from June 30, 2025 to June 30, 2026; authorize the Chief Executive Officer or designee to sign any future amendments to the Agreement that do not exceed the maximum amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
December 17, 2024: The Board of Supervisors approved the first amendment with Integrity Shred, LLC for continued on-site document shredding services in the amount of $40,000 for a total of $80,000.
Summary of Request:
Integrity Shred, LLC has provided onsite document and computer related shredding services for the County
since 2018. In 2023 a new Request for Proposal for document shredding services, RFP 045-23 was issued
and Integrity Shred, LLC was awarded a one-year agreement with an optional one-year extension. The Purchasing Division completed Exception to Bid #25-163 and recommends extending the current agreement for an additional one year. Integrity Shred is affiliated with the National Association for Information Destruction, and fully and professionally insured and bonded for secure disposal of paper or document shredding in compliance with all appropriate laws and legislation. Services will occur at various Mendocino County departments in Ukiah, Fort Bragg, and Willits from July 1, 2025, through June 30, 2026
As a result of RFQ 045-23, on-site document shredding services were approved by the Purchasing Agent on October 18, 2023.The Purchasing Division recommends continue services with Integrity Shred, LLC for on-site document shredding services for an additional one year and therefore requests retroactive approval of the proposed agreement for the 2025-2026 fiscal year and continued use of on-site document shredding services provided by Integrity Shred, LLC.
Alternative Action/Motion:
Do not approve amendment and provide alternate direction to staff.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: Various |
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current f/y cost: $40,000 |
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budget clarification: Each department is billed based on quantity of bins emptied, and how often services are provided. Each department budgets for the expense on an annual basis. |
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annual recurring cost: N/A |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Executive Office
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Deputy Clerk |
Final Status: Item Status |
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Date: Date Executed |
Executed Item Type: item |
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Number: |
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