To: BOARD OF SUPERVISORS
From: Behavioral Health and Recovery Services
Meeting Date: January 7, 2025
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Department Contact: |
Jenine Miller |
Phone: |
707-472-2341 |
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Item Type: Consent Agenda |
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Time Allocated for Item: N/A |
Agenda Title:
title
Approval of Fifth Amendment to Agreement No. BOS-22-129 with Netsmart Technologies, Inc., in the Amount of $120,264.17, for a New Agreement Total of $2,020,831.65, to Provide Electronic Health Records Databases for Mendocino County Health Services and Social Services, Effective July 1, 2022, through June 30, 2026
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Recommended Action/Motion:
recommendation
Approve fifth amendment to Agreement No. BOS-22-129 with Netsmart Technologies, Inc., in the amount of $120,264.17, for a new Agreement total of $2,020,831.65, to provide Electronic Health Records databases for Mendocino County Health Services and Social Services, effective July 1, 2022, through June 30, 2026; authorize the Director of Health Services or designee to sign any future amendments to the Agreement that do not increase the maximum amount; and authorize Chair to sign same.
End
Previous Board/Board Committee Actions:
June 7, 2022, Item 3s), Approval of Agreement No. BOS-22-129.
January 10, 2023, Item 3n), Approval of first Amendment No. BOS-22-129-A1.
October 31, 2023, Item 3g), Approval of second Amendment No. BOS-22-129-A2.
April 9, 2024, Item 3h), Approval of third Amendment No. BOS-22-129-A3.
June 25, 2024, Item 3af), Approval of fourth Amendment No. BOS-22-129-A4.
Summary of Request:
Behavioral Health and Recovery Services (BHRS) is currently utilizing Netsmart Technology, Inc.’s (Netsmart) Electronic Health Record (EHR) system to house and provide reporting on client electronic health records. These records are mandated to be kept accurately and securely in order to be in compliance with all required regulations. The system has been used by the Mendocino County Mental Health department for over 20 years, and by the Mendocino County Substance Use Disorder Treatment (SUDT) program since 2020.
On June 7, 2022, the Board of Supervisors (BOS) approved Agreement No. BOS-22-129 with Netsmart to
provide the annual licensure, maintenance, and support for BHRS’ EHR system, myAvatar. On January 10,
2023, the BOS approved the first Amendment, to increase the Agreement total to $315,194 and add the
CareConnect Health Information Exchange functionality to the existing myAvatar EHR system. On October 31, 2023, the BOS approved the second Amendment, to increase the Agreement total to $338,080 and add the CareConnect FHIR API and myHealthPointe functionalities to the existing myAvatar EHR system. On April 9, 2024, the BOS approved the third Amendment, to increase the Agreement total to $454,093.48 and add myAvatar NX and myAvatar OrderConnect NX modules for the existing EHR system. On June 25, 2024, the BOS approved the fourth Amendment, to increase the Agreement total to $1,900,567.48, add licensing for Public Health myAvatar users, add Ultimedex, and add funds for the additional 2 years of service implemented in the third Amendment.
The proposed fifth Amendment will add the American Society of Addiction Medicine (ASAM) program in Avatar NX to support SUDT, add ProviderConnect Enterprises (PCE) to transfer behavioral health services data from Redwood Community Services (RCS) EHR (Qualifacts) to Avatar NX, add an annual fee for HIE, add OrderConnect myAvatar licenses to add more prescribers and non-prescribers, add additional Avatar NX licenses for Social Services users, and increase the total amount to $2,020,831.65.
Alternative Action/Motion:
Return to staff for alternative handling.
Strategic Plan Priority Designation: An Effective County Government
Supervisorial District: All
Vote Requirement: Majority
Supplemental Information Available Online At: N/A
Fiscal Details:
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source of funding: 4050 |
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current f/y cost: $2,020,831.65 for the term of the Agreement. |
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budget clarification: N/A |
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annual recurring cost: N/A |
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budgeted in current f/y (if no, please describe): Yes |
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revenue agreement: No |
AGREEMENT/RESOLUTION/ORDINANCE APPROVED BY COUNTY COUNSEL: Yes
CEO Liaison: Tony Rakes, Acting Deputy CEO
CEO Review: Yes
CEO Comments:
FOR COB USE ONLY
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Executed By: Atlas Pearson, Senior Deputy Clerk |
Final Status: Approved |
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Date: January 7, 2025 |
Executed Item Type: Agreement |
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Number: 22-129-A5 |
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